Overview
Assistant Manager Administration Jobs in Vijayanagara, Karnataka, India at Inspire Institute of Sport
Title: Assistant Manager Administration
Company: Inspire Institute of Sport
Location: Vijayanagara, Karnataka, India
Position: Assistant manager – Administration
Department: Administration
Reporting to: Senior Manager – Administration
Job Location: Vijayanagara, Karnataka
Work Type : Contractual or Permanent
Nature of Work: Onsite
About the role: We are seeking a dynamic and detail-oriented professional to join our Operations team as Assistant Manager – Administration. The ideal candidate will be responsible for managing the end-to-end travel, accommodation, and logistical coordination for athletes, coaches, and support staff across domestic and international engagements. This role demands strong organizational capabilities, effective communication, and the ability to operate under time-sensitive and high-pressure conditions.
Key Responsibilities:
Travel Coordination:
Plan and manage domestic and international bookings including flights, trains, buses, and cabs for athletes, teams, and staff.
Ensure all bookings align with competition and training schedules.
Accommodation & Local Logistics
Arrange accommodation and local transport (shuttles, cabs, venue transfers) for camps, events, and institutional assignments.
Monitor on-ground arrangements for comfort, safety, and timeliness.
Vendor Management & Liaison
Collaborate with travel agencies, transport companies, and accommodation providers to ensure cost-effective and quality arrangements.
Negotiate rates and establish reliable vendor networks for repeat use.
Documentation & Reporting
Maintain updated travel itineraries, schedules, and relevant documentation.
Prepare post-travel reports, reconcile bookings, and support audits when required.
Emergency Handling &Financial Oversight
Respond to last-minute changes, cancellations, and unforeseen events with real-time solutions to minimize disruption.
Track and manage travel budgets, maintain spending logs, and prepare expense reports in line with company policies.
Event Support
Work alongside internal teams to support large-scale training camps, tournaments, and events, ensuring logistical readiness.
Required Qualifications & Experience:
Education: Graduate or Postgraduate in any discipline
Experience: Minimum 2 years of professional experience in travel coordination, logistics, or administrative support.
Preferred: Background in the travel or ticketing industry is a strong advantage.
Skills and Competencies:
Proficiency in Microsoft Office Suite (Excel, Word, Outlook); exposure to travel management tools or CRMs is a plus.
Strong written and verbal communication skills.
Good negotiation and vendor management abilities.
Ability to multitask and perform under tight deadlines or pressure situations
Excellent attention to detail and organizational skills.
A proactive mindset with the ability to work independently and collaboratively in a fast-paced environment.
How to Apply: Please submit your resume and a brief cover letter to [email protected].
