Overview
Assistant Manager / Manager – Administration Jobs in Jajpur, Odisha, India at Tata Steel Foundation
Title: Assistant Manager / Manager – Administration
Company: Tata Steel Foundation
Location: Jajpur, Odisha, India
WHO ARE WE: Instituted on August 16, 2016 Tata Steel Foundation (TSF) is a wholly owned subsidiary of Tata Steel Limited mandated with the responsibility of executing CSR for Tata Steel. A Section 8 company, TSF is a rapidly growing multilocational organization spread across Orissa, Jharkhand, Maharashtra, Punjab, Delhi NCR with over 1500+ people and presence in over 14 units. With a vision to create an enlightened and equitable society, we are committed towards playing a larger role in India’s sustainable development by embedding wider economic, social, and environmental objectives through its programmes.
Location of Posting: Kalinganagar, Odisha
Employment Type: Fixed-Term Contract (Renewal on a yearly basis)
Reporting Relationship: Assistant Manager/Manager-Administration—> Lead, Workplace Ecosystems
Purpose of the Role: Support the organization in its efforts to make each workspace efficient, vibrant & sustainable, while acting as a pivotal medium for its people to operate effectively, in pursuance of a shared vision.
Key Deliverables:
Execute plans to improve workplace management services (facilities, maintenance, renovation, travel logistics, etc.,) in respective states.
Ensure necessary arrangements are made to allocate convenient workspaces for all people resources.
Monitor inventory of office supplies and the purchasing of new material in line with budgetary provisions.
Ensure adherence to policies & regulations and maintenance of MIS.
Evaluate support services, identifying needs, anticipating problems faced by internal customers and developing corrective action plans for their timely resolution.
Oversee and coordinate day-to-day administrative tasks, ensuring smooth operations across the assigned locations.
Coordinate with vendors and service providers to ensure timely repairs and maintenance of office facilities.
Ensure travel arrangements, accommodation bookings, and related logistics are managed smoothly.
Track progress and submit reports periodically.
Supervise execution of office renovation in coordination with lead workplace ecosystems and civil engineers.
Evaluate support services, identifying needs and take regular feedback.
Allocation of workspaces.
Managing office safety and inventory to maintain efficient workflow.
Organizing meetings, workshops, events, etc.
Providing general administrative support to various teams as needed.
Budgeting and expense monitoring.
Minimum Qualification:
For Assistant Manager role – Bachelor’s Degree in any stream.
For Manager – Master’s Degree or equivalent in any stream.
Work experience in years: 0-3 Years for Assistant Manager/ 3+ Years for Manager.
Behavioral Skill Sets:
Aligned to TATA Values (Integrity, Responsibility, Excellence, Pioneering, Unity & Respect).
Ability to engage across stakeholder groups, peers and communities.
Strong interpersonal skills and collaborative approach.
Self-Motivated, Result oriented, Sensitive to cultures & diversity.
Demonstrable creative and innovative ability.
Reasoning abilities, Effective communication skills, Analytical skills, Detail-oriented, Negotiation skills.
Ability to work and operate in teams and engage across multiple stakeholder groups (company officials, agencies, peers & communities), and understanding of cultures.
Technical Skill Sets:
MS-Office, Facility Management, and Knowledge of SAP (MM/FI/FSCM modules) will be a strong plus.
Candidates must be able to read & write in Odia Language.
Database Management and Budgeting skills.
