Overview
Assistant Medical Office Manager Full Time Jobs in Newport Beach, CA at Anderson Sport and Wellness
Full Job Description
About our company:
Anderson Sport and Wellness a Physical Therapy Corporation is a privately-owned practice dedicated to the health and wellness of our patients in a one-on-one environment. We use specialized manual therapy, exercise techniques, high-end technology, and nutritional consultation tailored to the individual’s needs. We specialize in helping people with chronic pain, orthopedic injuries, and returning to sport. Our culture is client-centered and family-friendly. We offer MELT method and fitness classes, Pilates, and free workshops regarding various health topics. We are a Premier Holistic PT and Wellness clinic in Newport Beach specializing in orthopedic manual therapy and wellness services!
This Role: The assistant office manager is a critical position in the company. You will be the central point of contact for the owner, client experience coordinator, aides, marketing assistants, physical therapists, and other team members.
The ideal candidate has the following characteristics:
Positive, friendly personality, and strong interpersonal skills.
Superior communication skills- both written and verbal.
Strong detail orientation.
Excellent organizational skills.
Able to quickly and proficiently understand new information, yet willing to ask questions when something doesn’t seem clear.
Resourceful- not everything always goes according to plan. Able to adjust and adapt to adversity.
Proactive – (brings new ideas to the company).
Persistence – demonstrates tenacity and willingness to go the distance to get something done.
Superior time management skills- prioritizing critical drivers of success in the role.
Strong conflict resolution skills – company culture emphasizes respect and honor.
Strong working knowledge of- Microsoft Office, Google Calendar, Google Drive, Gmail, JazzHR, experience working with client relationship management software (we currently use KEAP), social media (overseeing post creation by other staff and contributing when needed), youtube, podcasting support (light editing for youtube videos and podcasts).
Ability to track and hit set company standards/ metrics.
Ability to manage and implement a recruitment process for multiple positions simultaneously. Initial interviews and screenings for all positions will be done by the office manager.
Capable to provide support for monthly workshops (event planning skills).
Job duties under the mentorship and supervision of the office manager:
Manages the day-to-day activities of the organization’s operations. Assists in evaluating current and proposed systems and procedures. Recommends changes when necessary and assists in the implementation of new processes.
Meet with the service providers (fitness class teachers, physical therapists, and the owner of the clinic) regularly regarding any office issues and/or new ideas and suggestions to ensure office growth and financial viability.
Work closely with Human Resources on employee-related issues to ensure adherence to employment laws.
Maintain computer systems by working closely with IT staff.
Maintain inventory of required supplies and ensure availability of supplies to the office by ordering new supplies before levels are critically low.
Ensure the maintenance of credentialing and insurance for physical therapists and personal trainers/fitness instructors.
Supervise the fro…
Title: Assistant Medical Office Manager Full Time
Company: Anderson Sport and Wellness
Location: Newport Beach, CA
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