Overview
Assistant Office Manager Jobs in Salt Lake City, UT at IBEW 354
As an Administrative Assistant for USA Financial & Tax Services your job will be multi-faceted. You will be in charge of managing the daily operations of a busy financial services company. You will embody the ethics of our company by upholding the 3 virtues we are built upon: honesty, integrity, and dedication. You will instill these virtues in your work and interactions with our vendors, guests and clients.
Job responsibilities include, but are not limited to:
Managing the appointment calendar for 3+ advisors across multiple offices
Booking and scheduling necessary meetings, offices
CRM management, data entry, detailed note taking
Marketing and event planning
Vendor management
Handling client correspondence
Filing, copying, managing printed materials
Ordering supplies for the office
Handling incoming mail
Appointment setting
Sharing in collaborative office duties with other team members when necessary
This is a full-time position
Hours for this position will typically be Monday-Friday 9am-5pm; with fluctuation during event season
The ideal candidate for this position will possess strong multi-tasking skills along with attention to detail and an organizational focused attitude. The ideal candidate for this position has worked on projects either in school or on the job and understands the concepts of demanding time constraints and deadlines. The ideal candidate speaks fluent English. We prefer a candidate who has 1-2 years of administrative experience in an office setting. We are a team, we aren’t seeking lone wolves. We want someone who will integrate well into the team and is a good fit.
Outstanding organizational skills
Ability to follow directions, and know when to apply creative thinking
Comfortable and skilled with a variety of Microsoft programs, high level computer skills a plus
Excellent interpersonal skills, adept at both oral and written communication; must be comfortable on phones
Demonstrates a strong work ethic and is motivated to learn and participate
Strong social skills
Adaptability to changing priorities
Able to operate under time constraints and produce quality work
Experience in an office setting is a plus
At USA Financial and Tax Services, we care deeply about our clients and our employees and are committed to providing the highest quality experience to our clients through our Full Circle Advisor Approach. We foster a positive work environment through our team mentality – supporting each other for EFG’s greater mission that is to serve our clients!
We look forward to working with you!
Job Type: Full-time
Benefits:
401(k)
Paid time off
Schedule:
8 hour shift
Application Question(s):
Are you able to commute daily to the office?
Experience:
Microsoft Office: 1 year (Preferred)
Administrative experience: 1 year (Preferred)
Work Location: In person
Title: Assistant Office Manager
Company: IBEW 354
Location: Salt Lake City, UT
