Overview
Assistant Office Manager Jobs in Baltimore, MD at Maryland Medical Day Services Llc
Position Details
Position Information
Recruitment/Posting Title
Senior Administrative Assistant
Job Category
URA-AFT Administrative
Department
SAS – Statistics
Overview
The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the School of Arts and Sciences – Statistics Department. Reporting to the Associate Director of the Department of Statistics, the Senior Administrative Assistant provides confidential support related to human resource functions within the department.
Among the key duties of this position are the following:
Supports of faculty promotions.
Coordinates logistics for faculty and staff searches.
Foreign national employee and visitor processing.
Assists in collection and preparation of reporting data as needed.
Maintains and updates HR-related SOPs.
Works independently, with few direct instructions.
Prioritizes work and resolves routine conflicts and issues.
Interprets, implements, and ensures compliance with policies and regulations.
Prepares, processes, and controls records, statistics, reports, and documents.
Completes work consistent with an understanding of the mission, vision, role, and goals of the department.
FLSA
Nonexempt
Grade
05
Salary Details
Minimum Salary
68278.480
Mid Range Salary
84393.980
Maximum Salary
100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits
Life insurance coverage
Employee discounts programs
For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status
Full Time
Working Hours (per week)
Standard Hours
37.50
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
A minimum of a bachelor’s degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration and general human resources principles and practices.
A minimum of two years of relevant experience in an administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Must have the ability to work well both independently and in a team environment, and foster a positive, productive, and progressive work environment.
Must have strong written and verbal communication skills with the ability to effectively communicate with individuals at all levels of the University community and from diverse backgrounds.
Must also have strong organizational skills and the ability to handle confidential matters with discretion.
Preferred Qualifications
Must have the ability to work in a dynamic, fast-paced, confidential environment.
Experience in higher education and/or with Rutgers systems and processes, including Peoplesoft and Oracle.
Experience working with unionized faculty and/or staff.
Equipment Utilized
Applications such as: Microsoft Office suite, Adobe Acrobat, and data tracking tools.
Rutgers University system applications, such as HCM, ROCS, and HRIS systems.
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
25ST1411
Posting Open Date
07/07/2025
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Busch (RU-New Brunswick)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Show more
Title: Assistant Office Manager
Company: Maryland Medical Day Services Llc
Location: Baltimore, MD
