Overview
Assistant Office Manager Jobs in Grand Blanc, MI at Smile Fresh Dental
Construction Administrative Assistant (In-Office | Full-Time)
Location: Dillsburg, PA
Join a Purpose-Driven Team, Building Pennsylvania’s Future
Lobar, Inc. is a respected full-service general contractor with more than 250 professionals across Pennsylvania. We are proud of our people-first culture and our commitment to the construction industry including schools, municipal buildings, and water/wastewater treatment facilities. We believe our success begins with exceptional support teams—and we’re looking for a high-level Administrative Assistant to join ours.
About the Role:
We are hiring a full-time, experienced Administrative Assistant to support our Administration Department during the bidding and preconstruction process. As an Administrative Assistant, you will be cross-trained in the full range of administrative functions that support our fast-paced and collaborative environment. You will play a critical role in maintaining the systems, documentation, and communications that keep projects moving forward. If you’re a highly organized professional who thrives on precision, collaboration, and learning new things—this could be the right place for you.
This in-office role is based at our corporate headquarters in Dillsburg, PA. Our office is open between the hours of 7:30 AM to 5:00 PM M-F. In this position you will rotate an 8 hour shift weekly with your team members to ensure the department always has coverage. This means one week a month this role will need to work 8 AM to 5 PM.
Key Responsibilities:
Maintain and organize company history and qualification data in internal databases.
Prepare detailed qualification statements including annual and pre-qualification certifications for owners, architects, and agencies.
Support Office Manager in preparing bid packages, proposals, ordering bid bonds, and coordinating electronic bid submissions.
Update and generate reports such as Superintendent Activity Charts and Project Milestone Reports.
Schedule and track project progress meetings.
Serve as primary back up for our Estimating Administrator, including procurement and distribution of bid documents, addenda, and requests for information.
Assist with bid day procedures.
Cross-train with Administrative Department teammates to ensure continuity across administrative functions, including reception and mailroom duties.
Draft and edit documents using Microsoft Word and Excel; manage calendars, coordinate meetings, enter data, and support communication workflows.
Maintain confidentiality and manage delegated assignments with accuracy and integrity.
Serve as a backup for front office and mailroom functions as needed.
Perform other administrative duties to support department and company operations.
Qualifications & Skills:
Education & Experience
Associate degree or certificate program preferred
Minimum 3 years of professional administrative experience
Knowledge of the construction industry, especially public construction, is a plus
Technical Proficiency
Strong command of Microsoft Word, Excel, and Outlook
Comfortable using copiers, scanners, and new technology platforms
Attributes & Strengths
High attention to detail and accuracy
Excellent time management and organizational skills
Strong verbal and written communication skills
Self-starter who thrives in a collaborative, fast-paced environment
Comfortable managing confidential information
Physical Requirements
Must be able to sit at a desk and use a computer for prolonged periods
Must be able to lift up to 15 lbs. occasionally
What We Offer
Competitive Wages
401(k) with Company Match
Health, Dental, and Vision Insurance
Paid Time Off (PTO) & Paid Holidays
Voluntary Life, STD, and LTD Insurance
Employee Assistance Program (EAP)
Why Lobar, Inc.?
We’re not just building buildings—we’re building communities. At Lobar, you’ll be part of a team that values professionalism, integrity, and mutual respect. We offer opportunities to grow, collaborate, and contribute to meaningful work across Pennsylvania.
EOE M/F/Vet/Disability.Show more
Title: Assistant Office Manager
Company: Smile Fresh Dental
Location: Grand Blanc, MI
