Overview
Assistant Office Manager Jobs in Valparaiso, IN at FreeFlow Environmental
Key Responsibilities
Aspire System Management
Work Ticket Management – Create, track, update, and ensure timely completion.
Route Creation – Plan and adjust janitorial team schedules efficiently.
Timekeeping Maintenance – Ensure accurate time records and resolve discrepancies.
Supply Ordering – Monitor inventory levels, place orders, and track deliveries.
Work Order Completion & Invoicing – Ensure all completed work orders are correctly documented for invoicing.
Issue Tracking & Resolution – Identify, document, and resolve any issues affecting workflow.
ServiceChannel System Management
Work Ticket Management – Assign, update, and track service requests.
Invoice Matching – Verify service completion details against invoices to ensure accuracy.
Inova/UKG HRIS Platform Administration
Payroll Preparation – Process payroll, verify hours, and correct discrepancies.
Employee Onboarding – Set up new hires in the HRIS platform and ensure accurate records.
Training Compliance – Track required employee training and certifications.
General Administrative Support
Maintain accurate documentation across all platforms.
Generate operational reports and provide insights to leadership.
Assist with communications between teams to streamline workflows.
Training & Tools Provided
Training on Aspire, ServiceChannel, and Inova/UKG HRIS Platform to ensure proficiency.
Internal playbooks for structured task completion.
Ongoing support & performance feedback.
Required Skills & Qualifications
Strong problem-solving skills with the ability to troubleshoot and resolve issues proactively.
Excellent English communication skills (written & verbal).
Ability to speak Spanish is preferred but not required.
Experience with Aspire, ServiceChannel, Inova/UKG HRIS Platform, or similar systems is a plus.
Highly organized and detail-oriented with the ability to manage multiple priorities.
Experience in remote work environments and collaboration tools (Slack, Asana, or Trello).
How to Apply: Send your resume (Click Here to Send) with the subject: “Administrative Specialist – Aspire, ServiceChannel & Inova/UKG HRIS Platform.”
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Title: Assistant Office Manager
Company: FreeFlow Environmental
Location: Valparaiso, IN
