Overview
ASSISTANT PROGRAM ADMINISTRATOR (EM-07) [1 vacancy] Jobs in United States at City and County of Honolulu, HI
About Us
Rebirth Counseling and Therapy Services LLC is a remote private mental health practice serving individuals and couples in Ohio. We focus on helping people heal from trauma, grief, anxiety, depression, and stress-related challenges. Our goal is to provide compassionate, high-quality care in a supportive and welcoming environment.
We believe in CARING:
C – Compassionate Collaboration – Working together with kindness and respect.
A – Accountability – Taking responsibility for our work.
R – Responsiveness – Helping clients and team members quickly and effectively.
I – Intentional Regard – Valuing and respecting each individual with empathy and understanding.
N – Nurturing Leadership & Excellence – Encouraging growth, mentorship, and a commitment to high standards.
G – Growth – Always learning and improving.
We are looking for an organized, proactive, and tech-savvy Administrative Coordinator to support our team, enhance daily operations, and ensure efficiency in administrative tasks. This position is primarily remote, but some administrative meetings are conducted in person.
Responsibilities
Oversee and manage the administrative team, ensuring smooth handling of calls, emails, and scheduling requests.
Facilitate weekly administrative meetings, some conducted in person.
Coordinate administrative tasks and workflows to maintain efficiency within the practice.
Support clinicians with scheduling, documentation, and client communication.
Assist with billing tasks, reports, and payment tracking.
Utilize technology to improve processes and maintain organized systems.
Handle documentation requests for insurance companies, clients, and community partners, ensuring accuracy and timely processing.
Collaborate with leadership to support organizational goals and administrative effectiveness.
Assist with website updates and social media management (preferred but not required).
Qualifications
Experience in administrative support, healthcare, or mental health settings (preferred).
Strong organizational and multitasking skills with attention to detail.
Ability to work independently in a fully remote environment, with the flexibility to attend occasional in-person meetings.
Familiarity with insurance billing for commercial and Medicaid (preferred).
Proficiency with spreadsheets, scheduling tools, and other administrative technology.
Excellent written and verbal communication skills.
Problem-solving mindset with a focus on process improvement.
Seven Key Skills of the Ideal Candidate
Leadership & Team Management – Ability to oversee, support, and coordinate administrative team functions effectively.
Strong Communication & Remote Team Coordination – Clear and professional verbal and written communication skills, with the ability to adjust communication strategies to ensure efficiency and engagement in a remote work environment.
Organizational Excellence – Proven ability to prioritize, manage multiple responsibilities, and maintain structured workflows.
Problem-Solving & Critical Thinking – Capacity to analyze challenges, improve efficiency, and implement effective solutions.
Technical Proficiency – Comfort with scheduling software, spreadsheets, and administrative tools; ability to learn new systems quickly.
Billing & Financial Awareness – Familiarity with invoicing, payment tracking, and insurance billing processes (preferred).
Adaptability & Initiative – Self-motivated, able to work independently in a remote environment, and adaptable to changing priorities.
Why Join Us?
Flexible schedule – 20 hours per week, primarily remote.
Competitive pay – $26 – $31 per hour based on experience.
Supportive work environment with a collaborative team.
Quarterly in-person team outings for team building, support, and rejuvenation.
Opportunities for professional growth and skill development.
If you are detail-oriented, organized, and enjoy supporting a team, we invite you to apply.
Title: ASSISTANT PROGRAM ADMINISTRATOR (EM-07) [1 vacancy]
Company: City and County of Honolulu, HI
Location: United States
