Overview

Assistant Project Manager & Operations Coordinator (MSXAPMOC) Jobs in San Pedro, Calabarzon, Philippines at SolutionCX

Title: Assistant Project Manager & Operations Coordinator (MSXAPMOC)

Company: SolutionCX

Location: San Pedro, Calabarzon, Philippines

Work Setup: On-site training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month.

Position Summary

This is a multi-functional support role ideal for someone who enjoys variety throughout the day and thrives in both office administration and customer facing communication.

Schedule

  • ∙Full-Time

  • ∙Monday–Friday

  • Shift hours: 10pm-7am

The position combines:

  • ∙Assistant Project Management

  • ∙Sales Cold Calling & Lead Follow-Up

  • ∙Accounts Payable & Accounting Data Entry

The ideal candidate is detail-oriented, professional on the phone, comfortable multitasking, and capable of working across departments.

Key Responsibilities

Assistant Project Management

  • ∙Assist project managers with scheduling templates, installations, and material coordination

  • ∙Communicate with customers, contractors, builders, and vendors regarding project updates

  • ∙Track job progress and maintain organized project files

  • ∙Enter and update project information in company software systems

  • ∙Help coordinate field crews and installation schedules

  • ∙Assist with change orders, purchase orders, and job documentation

  • ∙Support follow-up on outstanding project issues and punch lists

Sales Support & Cold Calling

  • ∙Perform outbound cold calls to builders, contractors, designers, property managers, and prospective clients

  • ∙Follow up on leads, quotes, and inactive accounts

  • ∙Help generate new residential and multifamily business opportunities

  • ∙Maintain CRM and customer contact databases

  • ∙Schedule appointments for outside sales representatives

  • ∙Assist with marketing campaigns and customer outreach initiatives

  • ∙Provide excellent customer service and relationship management

Accounts Payable & Data Entry

  • ∙Enter vendor invoices accurately into accounting systems

  • ∙Match purchase orders, receipts, and invoices

  • ∙Assist with accounts payable processing and vendor communication

  • ∙Maintain organized accounting records and digital filing systems

  • ∙Support month-end reconciliation and reporting tasks

  • ∙Verify pricing, quantities, and billing information for accuracy

  • ∙Assist management with administrative and clerical accounting duties

Requirements

Qualifications

  • ∙2+ years of administrative, project coordination, sales support, or accounting experience preferred

  • ∙Construction, stone fabrication, cabinetry, or related industry experience is a plus

  • ∙Strong organizational and multitasking skills

  • ∙Comfortable making outbound sales and follow-up calls

  • ∙Excellent verbal and written communication skills

  • ∙Strong attention to detail and accuracy

  • ∙Proficiency with Microsoft Office, Google Workspace, and data entry systems

  • ∙Experience with QuickBooks, ERP, CRM, or construction management software preferred

  • ∙Ability to work independently and as part of a team

Benefits

Benefits:

  • Work Setup: Onsite training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month.

  • Computer equipment will be provided once the transition to Hybrid.

  • Full government-mandated benefits: SSS, PhilHealth, and Pag-IBIG

  • Additional Pay: Night differential pay and holiday pay

  • 13th-month pay bonus

  • Free HMO coverage with 1 free dependent upon regularisation

  • Paid leave entitlements upon regularization

  • Accident insurance for added peace of mind

  • Quarterly Perfect Attendance Incentives

  • Company-Sponsored Events – Team building, employee engagement programmes, and more

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