Overview
Assistant Store Manager Trainee – Store Admin Jobs in Manassas, VA at Giant Food
Job Overview
Edenwald Senior Living, a premier continuing care retirement community, is seeking a highly organized and proactive Senior Administrative Assistant to join our dynamic team. As a Senior Administrative Assistant, you will be responsible for maintaining calendars, managing phone systems, and facilitating communication across departments. This position plays a key public relations role for Edenwald in representing the President through telephone contacts, appointment scheduling, preparation of correspondence, mailings, aiding residents and making office visitors comfortable. Maturity, warmth, sound judgment and dependability are important qualities in this position.
Edenwald offers a stellar benefits package including the following:
United Healthcare insurance including dental and vision (two options)
Company paid life insurance
Company paid short term disability
Generous Paid Time Off (PTO) and sick leave
Eight paid holidays including_ Juneteenth _
Securely gated free parking close to the facility
Free mental health services through Employee Assistance Program
Free will preparation services
Free Noom Weight Loss Program
Working Advantage Program with discounts on hotels, movies, theme parks
College scholarship to pursue your career goals up to $4,000 per year!
College scholarship for your spouse, children and even your grandchildren!
Assistance with your student loan debt too!
Voluntary Hospital Indemnity Insurance
Voluntary Accident Insurance
Flexible spending accounts
Employee café discount and key fob for deduction from pay…if you prefer!
Referral bonus up to $500.00
Generous holiday bonus
Free gym membership! Work out with our residents!
Free pool membership! Swim with out residents!
In addition to these excellent benefits, Edenwald offers the most generous 401(k) match in the senior living industry. We match dollar for dollar up to 5% of your salary! You can join after 60 days of employment, and you are fully vested immediately!
If you’re ready to make a change and join an organization with a caring and compassionate President, Vice President of Finance, and a dedicated Leadership Team, then today is the day to apply to Edenwald!
SUMMARY
Responsible for the operation of the administrative office and for providing support services to the President and Vice President of Finance and Administration.
ESSENTIAL DUTIES AND RESPONSIBILTIES include the following. Other duties may be assigned.
Represent the President in public relations situations which arise in the administrative office, to include arranging for flowers and other acknowledgements to residents, families and team members (i.e. deaths, significant hospitalizations or other life transitions).
Answer phones, oversee and manage the President’s calendar and the and make office visitors and residents comfortable and feel welcome.
Maintain community wide calendar for the year; update and distribute as necessary; meeting room reservations made for staff and residents
Prepare Board materials and oversee the production of minutes for Board meetings and committees. Communicate with the board throughout the month regarding conference calls, zoom meetings, yearly retreat, other special meetings and generally any assistance as needed Maintain and/or distribute Board files and corporate records as necessary. Minutes currently transcribed: Board (monthly), Finance (monthly), QAPI (monthly), CQI (e/o month), Safety (monthly), Health Care (quarterly), Strategic Planning (quarterly and additional), DEIB (monthly).
Prepare and oversee annual Edenwald leadership and board schedules.
Prepare and distribute annual reports.
Assist with preparation of the Annual Certificate of Renewal and Disclosure Statement.
Provide support services to Senior Leadership as requested by the President.
Recognize leadership birthdays on a monthly basis and arrange other specialty events.
Maintain office machinery as operable and arrange for repairs when necessary. Order office supplies for all departments, including stationery, business cards, internal departmental forms. Maintain office supply room.
Manage office supplies budget.
Maintain and store resident business files as necessary.
Track, oversee and maintain licenses, contracts, certificates of insurance and renewal applications.
Provide notary services to residents, family members and staff.
Supporting residents as needed to include, but not limited to, assistance with the Employee Appreciation Fund (yearly), sending out RA minutes via email (monthly), maintaining the internal resident email listing (ongoing), processing mail forwarding along with managing the forwarded mail (daily/ongoing) for deceased residents or residents that have moved to health care units that no longer have a USPS mail box.
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
To perform successfully, an individual must be able to complete each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Must have professional appearance and possess the ability to relate effectively and tactfully with residents, family members, visitors, professionals, management, board members, other facility personnel and the general public.
Must be skilled in researching and making independent decisions when circumstances warrant such action.
Must be detail oriented to ensure accuracy and timeliness.
Effective written and verbal communication skills. This role often serves as the primary point of contact for all stakeholders.
Ability to execute with good judgement and decision-making skills.
Ability to manage by influence and delegation from President (senior leadership, residents, internal and external stakeholders).
Ability to manage complex schedules and sequencing tasks for overall organizational business readiness.
Must be able to navigate AI (artificial intelligence) programs to streamline processes and ensure efficiency.
EDUCATION AND/OR EXPERIENCE
Must be a high school or business school graduate with at least three (3) yearsexperience in a similar position. Must possess superior typing and filing skills and have experience in general office procedures. Must be proficient in the use of office equipment, word processing and database software; to include excel, publisher, and various AI (artificial intelligence) products in support of community operations.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and policy/procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before small groups.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral or schedule form. Ability to prioritize and multi-task.
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit, talk or hear, and taste or smell. The employee is frequently required to walk; use hands to finger, handle or feel, and reach with hands and arms. The employee is required to stand at times and must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Edenwald Senior Living is an Equal Opportunity Employer and is committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.
Job Type: Full-time
Pay: $27.53 – $31.98 per hour
Expected hours: 40 per week
Schedule:
Day shift
Work Location: In person
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Title: Assistant Store Manager Trainee – Store Admin
Company: Giant Food
Location: Manassas, VA
