Overview
Assistant to Associate Dean – COHS Jobs in Los Angeles, USA at University of Louisiana at Monroe
Job Summary
Serves as assistant to the Associate Dean, College of Health Sciences (CHS). Responsible for performing tasks related to college faculty & staff, to include personnel actions and travel.
Duties and Responsibilities
* Personnel & Pay.
* Completes and submits Payroll Action Forms (PAFs) for personnel & pay actions pertaining to CHS faculty & staff.
* Compiles, enters, and checks accuracy of data input into the Faculty Load And Compensation (FLAC) system.
* Completes appointment/reappointment letters for returning faculty and special duties.
* Prepares preapproval requests for new or changed positions, titles, or salaries.
* Assists in completing Leave Payout and Employee Clearance forms for faculty & staff leaving ULM employment.
* Completes and submits access request for email, Banner, INB, and other campus systems.
* Maintains personnel files for full-time personnel and adjuncts.
* Travel.
* Conducts all travel-related business for CHS, including reviewing and obtaining approval for Travel Authorization forms; making reservations for hotels, rental cars, and airlines; and reviewing Travel Expense reports before submission to the Controller’s office.
* Serves as cardholder for the CHS CBA travel card. Insures purchases are made and reconciled according to ULM policies & procedures. Submits monthly CBA card report to the Controller’s office.
* Faculty Qualifications.
* Maintains qualifications files for each full-time and adjunct instructor, to document the meeting of SACSCOC instructor qualifications.
* Obtains original transcripts from the ULM Registrar’s office.
* Reviews & submits employment recommendations for new adjunct faculty.
* Reviews and submits Justification of Faculty Qualifications for faculty without a terminal degree in the field in which they teach.
* Prepares, reviews, and submits Graduate Faculty Membership Applications.
* Maintains Faculty Roster.
* Performs other duties as assigned.
Minimum Qualifications
* Bachelor’s degree in any field.
* At least two years of experience in which clerical work was a major duty.
* Proficiency in common office software (Windows, MS Office, Adobe, etc.)
Supplemental Information
N/A
Title: Assistant to Associate Dean – COHS
Company: University of Louisiana at Monroe
Location: Los Angeles, USA
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