Overview
Assistant to the Dean Jobs in Grayslake, IL at College of Lake County
General Definition of Work
A Little About The City: Jacksonville has one of the youngest demographics in the US with a median age of 22.8 and an estimated population of 75-80,000. The City offers a great work/life balance. We are rich in history and deep in pride of our local military as demonstrated at Lejeune Memorial Gardens near Marine Corp Base Camp Lejeune and New River Air Station. Many of our military return and plant roots here because of the lifestyle and all that the City has to offer. Another reason people stay in Jacksonville… We are a Caring Community as stated in our City seal.
City Manager’s Office: The City Manager’s Office serves as the hub to provide service and information for the Citizens of Jacksonville and for many activities that keep the City running.
To learn more about the City Manager’s Office click here.
General Description: The City of Jacksonville is seeking a talented administrative professional as the front desk receptionist at City Hall as part of the City Manager’s Office. The Administrative Assistant has strong creative and business writing skills, and is well versed with proper grammar and punctuation; possesses an in-depth knowledge of Microsoft Office programs, and has a thorough understanding of how to use PowerPoint for presentation at City Council meetings and workshops. The Administrative Assistant works closely with other administrative professionals under the guidance of the City Clerk and Deputy City Clerk; Career Development opportunities are available through the Citywide Career Development Plan with this position.
Administrative Assistants perform responsible skilled clerical work providing assistance to the public receiving and routing the calls to proper person, performing a variety of office assistance and administrative tasks; does related work as required. Work is performed under regular supervision.
The salary posted is the full salary range for this position. The starting salary is expected to be in the range of $30,712.41 – $39,926.13 depending on qualifications.
Essential Functions/Typical Tasks
Answering multi-line telephone; routing calls; greeting public; providing information and performing office assistance and administrative support tasks.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
Answers telephones and directs incoming calls to various offices for disposition.
Greets walk-in public and provides assistance and/or directs them to appropriate office.
Provides general information regarding department activities and functions to the public.
Types a variety of documents including correspondence, memos, reports, etc.
Prints and files variety of departmental files, records and reports.
Processes incoming and outgoing mail; processes courier and overnight packages.
Processes purchase orders and timesheets.
Prepares and maintains files and databases.
Maintains registration system; collects and accounts for fees and charges.
Processes service and inspection requests; prepares work orders; schedules inspections.
Assists with preparing agendas, minutes and official records.
Performs related tasks as required.
Required Education and Experience
Any combination of education and experience equivalent to graduation from high school and 6 months to 2 years office experience involving public contact.
Knowledge, Skills and Abilities
General knowledge of standard office and receptionist procedures and the operation of a multi-line telephone; general knowledge of the functions and activities of the City and area of assignment; ability to speak clearly, understand and follow written and oral directions; ability to operate standard office equipment; ability to establish and maintain effective working relationships with associates and the general public.
Equal Employment Opportunity
The City of Jacksonville is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, sex, national origin, age, marital status, religion, or disabilities unrelated to the essential function of the position.
Title: Assistant to the Dean
Company: College of Lake County
Location: Grayslake, IL
