Overview
Assistant to the Dean Jobs in Bozeman, MT at Montana State University
Abry Brothers is seeking a dedicated Administrative Assistant to provide support for our Residential and Commercial shoring divisions. This role is pivotal in supporting our Sales and Project Management teams by efficiently handling a broad spectrum of administrative duties.
This role requires a professional capable of performing multiple tasks with simultaneous deadlines and a knack for effective follow-up and communication. We value team players who demonstrate a strong work ethic, integrity, and the ability to work well under pressure.
Abry Brothers, Inc. has been the Greater New Orleans leader in home leveling and commercial shoring since 1840. We are family-owned and operated with an active 7th Generation! We are the Pioneers of Protecting the Crescent City! Help us grow!
Primary Duties and Responsibilities:
Provide direct support to Sales/Project Managers by setting up start packs for scheduled leads and assisting in formatting and delivering estimates and contracts.
Track the progress of open leads and projects in our CRM portal to ensure seamless execution of contracts and maintain organized documentation.
Oversee project setup processes and coordinate with accounting and project managers to communicate job-related information clearly.
Oversee the Subcontractor Portal track and report incoming invoices to accounting.
Communicate with clients to ensure seamless execution of contracts and maintain organized documentation.
We utilize custom software for our customer and product management. You will be the point person with the developers in the event that we encounter a bug or request a feature change.
Assist in maintaining compliance with OSHA & Safety regulations.
Support the team with general administrative tasks as needed.
Prepare and deliver daily performance reports and progress updates.
Qualifications:
Minimum High School Diploma or equivalent, with an Associate’s degree or higher in construction or construction engineering fields preferred.
At least 2 years of administrative experience, preferably within a construction or technical environment. Motivated beginners with less experience are also encouraged to apply.
Proficiency in Microsoft Office Suite (Word, Excel)
Strong communication, time management, analytical, and problem-solving skills.
Ability to perform multiple tasks effectively under pressure, with a strong work ethic and integrity.
Must be a team player, able to work semi-independently, and possess a professional demeanor to represent the company positively.
This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated and requested to meet the organization’s ongoing needs. You are expected to meet the requests when made.
Application Process:
Interested candidates should submit their resume along with a cover letter detailing relevant experience. Only qualified candidates will be contacted for an interview.
Job Type: Full-time
Pay: $25.00 – $26.50 per hour
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Ability to Commute:
New Orleans, LA 70119 (Required)
Ability to Relocate:
New Orleans, LA 70119: Relocate before starting work (Required)
Work Location: In person
Title: Assistant to the Dean
Company: Montana State University
Location: Bozeman, MT
