Overview
Assistant to the Executive Director (Administrative Support Coordinator II) Jobs in San Diego, CA at San Diego State University
Job Description: Operations/Office Manager (Single-Family Residential Construction)
Position Overview: We are seeking an experienced and detail-oriented Operations/Office Manager to oversee daily administrative and operational functions within our single-family residential construction company. The ideal candidate will possess a strong background in construction operations, project management, and office administration. This role requires a combination of excellent organizational, communication, and leadership skills to ensure smooth project execution from start to finish.
Key Responsibilities:
Office Management:
Oversee day-to-day office operations, ensuring efficient workflow and productivity.
Manage office supplies and inventory, ensuring all necessary materials are stocked and accessible.
Coordinate with vendors and service providers to maintain office equipment and facilities.
Develop and implement office procedures, systems, and best practices.
Project Coordination & Administration:
Support project managers and site supervisors in coordinating schedules, permits, and deliveries for residential construction projects.
Maintain project documentation, including contracts, change orders, invoices, and progress reports.
Assist in the preparation and tracking of budgets, project timelines, and resources.
Monitor and track construction milestones to ensure projects stay on schedule and within budget.
Team Coordination & Communication:
Act as a liaison between the office, project sites, clients, subcontractors, and vendors to ensure effective communication and smooth project flow.
Schedule and coordinate meetings, site visits, and client communication.
Manage and support the team with administrative tasks, including employee time tracking, payroll coordination, and documentation of safety reports.
Client & Vendor Relations:
Assist with managing relationships with clients, ensuring clear communication regarding project progress, timelines, and any issues that arise.
Oversee communication with subcontractors, ensuring contracts are signed, and timelines are adhered to.
Manage vendor relationships, including negotiating terms, tracking deliveries, and resolving any issues.
Financial & Administrative Support:
Assist with billing, invoicing, and accounts payable/receivable related to projects.
Monitor and track project costs, ensuring budget adherence.
Prepare and submit monthly reports for project status and financials.
Ensure that all required permits and legal documentation are in place for construction activities.
Financial reports awareness is a plus.
Required Skills & Qualifications:
Proven experience as an office manager or operations manager in a residential construction environment.
Strong knowledge of the single-family residential construction process, including budgeting, scheduling, permits, and site coordination.
Excellent organizational and multitasking abilities, with a keen attention to detail.
Proficient in office management software (Microsoft Office Suite, project management tools).
Familiarity with construction project management software (Procore, Buildertrend, Ressio etc.) is a plus.
Strong communication skills, both written and verbal.
Ability to manage multiple projects simultaneously and work well under pressure.
Strong problem-solving skills and proactive in addressing operational challenges.
Knowledge of safety regulations and OSHA compliance in the construction industry.
Ability to work independently and as part of a team.
Education & Experience:
A bachelor’s degree in Business Administration, Construction Management, or a related field is preferred.
3+ years of experience in operations or office management within the residential construction industry.
Experience with project management and construction scheduling software is highly preferred.
Physical Demands & Working Conditions:
The position may require occasional travel to job sites.
Ability to work in a fast-paced office and on construction sites with variable conditions.
Benefits:
Competitive salary based on experience.
Retirement Plan.
Paid time off and holiday pay.
Opportunity for growth within the company.
To Apply: Please submit your resume and cover letter detailing your relevant experience in residential construction operations and office management.
Job Type: Full-time
Pay: $55,000.00 – $70,000.00 per year
Benefits:
Paid time off
Retirement plan
Schedule:
8 hour shift
Ability to Commute:
Locust Grove, GA 30248 (Required)
Ability to Relocate:
Locust Grove, GA 30248: Relocate before starting work (Required)
Work Location: In person
Title: Assistant to the Executive Director (Administrative Support Coordinator II)
Company: San Diego State University
Location: San Diego, CA
