Overview
Associate Administrative Analyst – 6688 Jobs in Albany, NY at Information Technology Services, Office of
Job Summary:
4S Silversword are seeking a highly organized and detail-oriented Administrative Assistant II to provide comprehensive administrative support at our facility. The ideal candidate will be responsible for managing communication systems, preparing and processing documents, maintaining databases, coordinating meetings, and assisting with financial and operational reporting. This role requires strong multitasking abilities, proficiency in Microsoft Office and Access databases, and excellent communication skills
Key Responsibilities:
Manage the phone system and provide comprehensive administrative support to all facility staff.
Prepare, format, and proofread documents in compliance with agency procedures.
Schedule and coordinate routine appointments and meetings.
Perform administrative tasks related to document preparation, including assembling, copying, emailing, and faxing.
Assist with the receipt, sorting, distribution, and logging of mail, emails, voicemails, and other internal and external correspondence.
Answer, screen, and direct phone calls and emails to the appropriate personnel; manage voicemail messages and log administrative support activities.
Recommend corrective actions to optimize cost, deliverables, and performance outcomes.
Request technical information via phone and email in support of compliance testing, ensuring accurate collection and communication of data to federal employees.
Create and process documents for FMVSS vehicle testing data reports.
Manage monthly invoices, vehicle testing accounts, and vehicle and tire information using an Access database.
Perform general office tasks, including photocopying, scanning, and email correspondence in support of San Angelo Test Facilities (SATF) operations.
Compensation Minimum: $25.48
Compensation Maximum: $30.29
Job Requirements:
Qualifications:
Bachelor’s degree
1–3 years of relevant experience
Minimum typing speed of 45 words per minute.
Proficiency in Microsoft Access and other database management tools.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent verbal and written communication skills.
Strong composition and organizational skills.
Security Clearance:
Must be a US Citizen eligible for a DoD Secret Clearance.
Must be a U.S. Citizen. A high-level Department of Defense (DoD) active security clearance may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.
Benefits:
Employer Paid Medical Insurance
Dental and Vision Insurance
401k
PTO
Tuition Reimbursement
Location: On-site Goodfellow Air Force Base San Angelo, TX 76908
Physical Requirements:
Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to 50 pounds as necessary.
4S Silversword Software and Services LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions, functions and qualifications may vary depending on business needs.
4S-Silversword Software and Services LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally.
Hourly Range: $25.48 – $30.29
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Job Snapshot
Employee Type
Full-Time
Location
Statewide, TX (Onsite)
Job Type
Admin – Clerical, Information Technology, Automotive
Experience
Not Specified
Date Posted
02/05/2025
Job ID
5489/8787/85274
Title: Associate Administrative Analyst – 6688
Company: Information Technology Services, Office of
Location: Albany, NY
