Overview
Associate Administrative Assistant Jobs in Riverside, CA at PepsiCo
Bernstein Management Corporation (BMC) has been a regional leader in real estate management and investment for over 70 years. Focusing exclusively on the Washington DC metropolitan area, our portfolio currently includes 80+ properties representing over 5,000 residential units and 3.5 million square feet of commercial space including office, retail and industrial assets. Our team of over 200 real estate professionals manage the portfolio with a hands-on, vertically integrated approach. We are proud of the portfolio we’ve built and we embrace an ongoing commitment to put People First.
As a BMC Commercial Office Administrator, you are responsible for supporting the property management and engineering staff with various administrative tasks. You act as a liaison between management, tenants and vendors, assisting the Property Manager in all aspects of property management and operations for the Virginia portfolio, carrying out specific duties in a timely and cost-effective manner. This position will not have supervisor responsibilities.
Primary Responsibilities*
Greet visitors and answer telephone calls in a polite, timely and professional manner. Provide excellent customer service to tenants and visitors
Manage and assign key fobs for tenant access requests, including office suites and shared amenities such as fitness facilities
Assist the Property Managers with addressing tenant concerns
Respond to tenant maintenance calls and dispatch to appropriate engineering team member or day porter
Open, read, route and distribute incoming mail or other materials
Create correspondence/memos to tenants regarding maintenance responsibilities, etc.
Maintain updated tenant contact list for properties
Keep up-to-date security and parking access lists
Upload/code property invoices for Property Managers’ review and approval via Nexus. Field calls from vendors and research past due / unpaid invoices
Assist in the process of tenant billbacks for utility use
Actively look for ways to help others, and assist staff with various projects as needed
Other duties as trained for and are qualified to do
Excellent attendance is required to perform the essential functions of this position
Administrative
File miscellaneous documents to/from tenants, contractors, etc. on BMC Share Drive
Handle security administration requests
Assist with vacant space turnovers, coordinating in-house and/or contractor services
Any miscellaneous correspondence required by Senior Property Managers and engineers
Ordering all office supplies and keeping the kitchen and supply room stocked
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job, as described above.
Knowledge, Skills, and Abilities
Proficient in Microsoft Office
Detail-oriented
Excellent customer service skills
Strong analytical and problem-solving skills
Strong time management and organizational skills
Ability to work in a fast-paced, multi-entity environment
Ability to multi-task and follow through
Ability to work under pressure
Ability to communicate effectively
Ability to work effectively as a team contributor on applicable assignments
Ability to respond to others’ needs in a timely and courteous manner
Education and Experience
Prior office administration experience
Highschool Diploma
Bachelor’s degree preferred
Yardi experience preferred (property management accounting software )
Nexus Payables system experience preferred (invoicing software)
BMC’s People First Commitment
At BMC, we know that work/life balance is not just important, it’s necessary. As a member of our team, your experience will be valued, and your hard work will be rewarded with a generous benefits package including paid time off, medical plan options, 401K match with immediate vesting, rent discount at BMC properties, paid volunteer leave, gym membership contributions, and company-wide social outings.
For a summary of BMC’s employment benefit offerings, please click here.
Bernstein Management Corporation is an Equal Opportunity Employer, making decisions without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, genetic information or any other protected class, in accordance with applicable law.
Show more
Title: Associate Administrative Assistant
Company: PepsiCo
Location: Riverside, CA
