Overview
Associate Administrative Assistant: 3 month position Jobs in United States at Wells Fargo
From the mountains to the coast, EmergeOrtho is North Carolina’s premier provider, recognized for offering world-class, comprehensive, and compassionate care serving patients with 59 locations in 28 counties. As the largest physician-owned orthopedic practice in the state and the 6th in the country, EmergeOrtho’s medical team includes upwards of 170 highly trained orthopedic specialists and nearly as many advanced practice providers. Our subspecialty orthopedic teams offer advanced expertise in conditions of the bones, muscles, and joints. Providing multiple locations, extensive orthopedic services including therapy, and focusing on continuity of care are among the top priorities of EmergeOrtho. Please visit https://emergeortho.com/careers/ for additional information.
EmergeOrtho, P.A. complies with applicable civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. We are committed to the core values of Quality, Innovation, Compassion, Community, Education, Integrity, Teamwork, Diversity, and Inclusion. https://emergeortho.com/non-discrimination-notice/
EmergeOrtho is committed to being the trusted leader in innovative, quality-focused comprehensive musculoskeletal care. With offices across North Carolina, the Executive Assistant role supports the regional CEO and Executive Team by performing a wide range of administrative and office support activities. Assists with daily administrative tasks to maintain the efficient operations of the organization. Responsible for planning and scheduling personal and business meetings, composing, and preparing correspondence, and completing expense reports. Coordinates and arranges detailed travel plans, itineraries, agendas, and documentation for meetings.
Qualifications and Experience:
Bachelor’s Degree in BADM, Marketing, Finance preferred but not required
Minimum 4 years of work experience as an Executive Assistant, Personal Assistant, or similar role
Advanced working knowledge and experience with Microsoft Office 365. Highly proficient in Word, Excel, and PowerPoint
Exceptional Presentation skills
Strong written and verbal communication skills
Ability to be flexible and highly responsive to needs and requests
Strong ability to prioritize and perform multiple projects concurrently
Proven ability to take initiative, exercise sound judgment, and act with integrity and professionalism
Attention to detail with a high level of accuracy
Responsibilities include, but are not limited to, the following:
Assists and supports the CEO and Executive Team in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow-up items, and preparing and revising correspondence and other documents, as necessary
Create reports, presentations, memos/communications, and document meeting notes
Works closely and effectively with the CEO and Executive Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Manage calendar(s) and appointment(s) scheduling for CEO and Executive Team and works with both to effectively manage time
Manage the travel budget and book all executive air travel, land transport, and accommodation as well as communicate those arrangements with a high level of detail and follow through
Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building
May serve on special projects, committees, direct support staff, or act as a department representative
Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed
Notify the CEO and Executive Team of important dates associated with the organization
Manage sensitive matters with a high level of confidentiality and discretion
Plan, coordinate, organize and help at various company meetings, events, and celebrations
Receive and sort mail. Opens, distributes, and reads mail and emails as requested. Files appropriate documents accordingly
Maintains an up-to-date electronic and paper filing system
Maintain inventory of the company’s supplies, reordering as needed
Some personal errands on behalf of the Executive Team will be needed from time to time
Other
Follows all applicable department and practice policies and procedures
Maintains patient confidentiality; complies with HIPAA privacy and confidentiality guidelines established by the practice
Maintains detailed knowledge of practice management and other computer software as it relates to job functions
Performs other duties as required and assigned by Manager, including schedule changes and travel to office location s as assigned
Title: Associate Administrative Assistant: 3 month position
Company: Wells Fargo
Location: United States
