Overview
Associate Administrative Assistant – Hybrid Remote Jobs in Nashville, TN at Vanderbilt University Medical Center
Explore Your Career Possibilities: At Talent101 we take ownership of our customer’s direct hire and contract needs and provide them with the brightest talent that are on top of their game and can make a direct impact on our customer’s business.
We are searching for an Admin Assistant III in San Jose, CA .
This Job is only 30 hours per week paying 32-35/hr.
Key Areas of Responsibility:
Manage the schedule/calendars
Booking and coordinating itineraries for domestic and international travel
Plan and manage travel and logistics for offsite staff meetings
Assist with the preparation of Powerpoint presentations using supporting charts and graphs
Assist in email management as needed
Coordinating meeting agendas and consolidating materials
Drive and coordinate Quarterly Communication Town Hall meetings and logistics
Manage social events and community engagement for local teams in San Jose as part of the Admin team as well as team event planning and logistics.
Reconcile purchasing card spending and expense reports
Entering purchase requisitions and ordering supplies
Skills
High attention to detail, thorough and thoughtful approach to work
Effective at professionally & productively managing interruptions of work flow with poise, remaining flexible & accessible to minimize disruption
Highly effective decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions
Highly collaborative and effective in planning and coordination of team and social events
Highly proactive in anticipating needs of the SVP and resourceful under pressure
Adept and open to learning various new internal IT systems as needed (e.g., Concur, SAP)
Highly capable with MS Office applications including Outlook, Excel, Powerpoint, SharePoint
Applicants must be at least 18 years or older, must be willing to take a drug test and background check as part of the selection process and must have legal authorization to work in the United States.
Talent 101 is an equal opportunity employer and supports a diverse, inclusive work environment. All qualified applicants will receive consideration for employment without regard to protected characteristics, including race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or age.
Title: Associate Administrative Assistant – Hybrid Remote
Company: Vanderbilt University Medical Center
Location: Nashville, TN
