Overview
Associate Administrative Officer Jobs in Nashville, TN at Vanderbilt University
Job Summary
We are looking for a professional office admin/project manager to oversee daily administrative tasks, cabinet project details and communications with our customer. Must be ultra organized, tech savvy, hard working, able to multi-task, able to work in a fast paced environment, have excellent customer service skills. Knowledge of quickbooks to process and track payments, strong knowledge of Google suite. Interest in interior design a plus. Able to work daily at our showroom office from 7:30 to 4:00pm Monday through Friday.
Responsibilities
Manage office operations, including meeting with clientele.
Oversee administrative tasks such as calendar management, scheduling appointments, and maintaining office supplies.
Assist owner in supporting role.
Support installation team and finishing team in keeping them organized and equipped with needed supplies.
Order material and track inventory.
Track expenses, reconcile invoices, process payments via Quickbooks.
Skills
Highly organized, must keep things tidy and moving forward at all times.
Proven experience in office management or similar administrative roles.
Strong clerical skills with attention to detail in all tasks performed.
Proficiency in calendar management and scheduling via Google suite.
Excellent event scheduling capabilities with an eye for detail.
Solid budgeting skills to manage office expenses and quickbooks.
Comprehensive understanding of office management principles and practices.
Very good at communication. No fear in calling clients when scheduling or rescheduling.
Professional personality, comfortable working with customers.
Exceptional team management skills with the ability to motivate and lead staff effectively.
We are looking for someone who can see themselves working at our company for at least 5 years.
Join our team as an Office Admin/Project Manager where you can contribute to creating an organized, well-ran office that supports all parts of our company.
Job Type: Full-time
Pay: $28.00 – $30.00 per hour
Benefits:
Paid time off
Retirement plan
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Associate Administrative Officer
Company: Vanderbilt University
Location: Nashville, TN
