Overview
Associate Print, Mail, Scan Technician Jobs in Madison, WI at American Family Insurance
Administrative Assistant
Fredericksburg, Virginia – Jiffy Lube Franchise Office
Hourly rate negotiable, commensurate with experience
30–35 hours/week | Starting at 8:00 AM | In office core hours: 8 AM–3 PM, with some flexibility for additional afternoon hours
Overview
We’re a locally owned group of Jiffy Lube franchises and related entities seeking a reliable, organized, and team-oriented Administrative Assistant for our small corporate office. This role supports executives and office staff with scheduling, communication, coordination, and operational tasks, serving as a “catch-all” to ensure efficiency, reporting to the HR & Training Director. The ideal candidate will be a positive self-starter who is adaptable and communicates proactively.
Responsibilities
Manage and coordinate calendars
Answer and maintain office phone, follow up with staff as needed
Receive, distribute, and send faxes, mail, and packages
Respond timely to requests for information, inquiries, and assistance from executives and staff
Participate in administrative meetings
Assist with special projects, research, and time-sensitive tasks
Schedule employee interviews
Organize luncheons, events, parties, and retreats
Prepare reports, executive materials, and PowerPoint presentations
File and organize electronic files
Prepare agendas and file related documents for safety and crew meetings
Pull and download data from online platforms
Create and send monthly spreadsheets
Track deadlines and follow up on action items
Maintain confidentiality of sensitive information
Manage confidential records and corporate documents
Prepare and send correspondence
Manage and maintain company vehicle information, including E-Z pass accounts and submission of reports and requests
Order office supplies as needed
Make travel arrangements upon request
Order employee awards and prepare recognition certificates
Purchase gifts on behalf of the company (e.g., flowers, vendor gifts)
Fill in administratively to cover staff absences as needed
What We’re Looking For
Previous administrative or office support experience
Strong organizational and communication skills
Flexibility in doing various tasks upon request
Strong work-ethic, positive attitude, and helpful initiative
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, OneDrive)
Professionalism and ability to handle confidential information
How to Apply
Submit your resume and a brief cover letter directly through Indeed.
Job Type: Full-time
Pay: $17.50 – $23.00 per hour
Benefits:
Health insurance
Schedule:
Day shift
No weekends
Work Location: In person
Show more
Title: Associate Print, Mail, Scan Technician
Company: American Family Insurance
Location: Madison, WI
