Overview
Associate Secretary Jobs in Bangalore – India at Azim Premji Foundation
The  Azim Premji Foundation  is deeply committed to the cause of equity, justice and
sustainability
. These concerns demand intense action and deep learning, along with active engagement of communities and responsible governance. In a sense, this calls for a rebirth of the collective passion that once energized the country’s independence movement. Our programs are driven by this vision. We do not underestimate the challenge.
We listen to and learn from the voices of skepticism and caution. But this mission is too important and too urgent for us not to embrace it completely.
The Foundation’s strategy has an ambitious scale and is characterized by  (1)  creation of knowledge and talent in
education
and development domains through the  Azim Premji University   (2)   Practice  that would include
collaboration
with the Government, setting up district resource centers and Foundation’s own schools  (3)   A Large Network of Partners  with shared philosophy and agenda for social change – actively facilitated by the Foundation and  (4)
Advocacy
and
communication
of great reach and depth.
The realization of the Foundation’s vision would involve the engagement of thousands of competent professionals committed to social change.
The Foundation currently works in more than seven states across the country.
About the role
The incumbent would report to one/multiple Functions at the Foundation. The role involves providing administrative support to all the managers on a day-to-day basis by handling information and task requests and performing Secretarial functions.
Role
Title:
Associate Secretary
Job Responsibilities
Provide day to day secretarial support by organizing and managing administrative and logistical arrangements.
Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings
Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel
Expense management – whole cycle of raising expenses, ensuring timely reimbursements and recording of the same for future reference.
Keep constant track of pending tasks/ action items with reminders for follow-ups.
Review and prioritize incoming phone calls, correspondences, mails and other
communication
Independently manage their offices in times of absence and keep them updated
Provide a courteous and efficient interface to callers and visitors
Prepare written /electronic correspondence & logs and maintain a filing system
Planning and coordination of conferences/ external events.
Handle confidential correspondence
Maintain partner organization and employee databases for mailing &
communication
purposes.
Perform other general clerical duties as required from time-to-time.
Qualification and Experience
Bachelor’s Degree is must.
Minimum 3 years experience in a similar role.
Skills and Attributes
Effective oral and written
communication skills
including
active listening
and accurate reading comprehension.
Excellent computer skills and familiarity with Microsoft office
Excellent i…
Title: Associate Secretary
Company: Azim Premji Foundation
Location: Bangalore – India
Category: Administrative/Clerical
