Overview
Athletic Administrative Assistant Jobs in San Antonio, TX at Pieper High School
Overview
Our client, USST Holdings, is seeking a highly organized and proactive Executive Assistant to support our CEO and executive management team in a dynamic and fast-paced environment. The Executive Assistant to the CEO is a trusted partner responsible for providing high-level administrative support and strategic coordination. This role requires exceptional organizational skills, discretion, and the ability to effectively manage complex calendars, communications, and cross-functional initiatives in a fast-paced environment. The Executive Assistant will be instrumental in helping the CEO lead mission-critical projects, scale company operations, and drive sustainable growth and market expansion across both companies. This is an on-site position.
About Us:
US Submergent Technologies and SediVision Companies are leaders in wastewater facility cleaning and wet infrastructure inspection. We’re pioneering innovative solutions to restore capacity in critical wet infrastructure, enhance performance, and improve environmental outcomes.
Key Responsibilities:
Executive Support:
Manage the CEO’s complex and dynamic calendar, including scheduling internal and external meetings, events, and travel.
Act as a gatekeeper and liaison, prioritizing and filtering incoming requests, messages, and meeting opportunities.
Prepare briefing materials, agendas, and follow-up items for executive meetings.
Strategic Initiative Coordination:
Support the CEO in executing strategic initiatives and growth opportunities across both companies.
Track and follow up on project milestones, deliverables, and deadlines with key stakeholders.
Conduct research and compile data to support decision-making and presentations.
Operational & Administrative Excellence:
Draft correspondence, reports, and executive summaries with clarity and professionalism.
Coordinate logistics for board meetings, leadership off-sites, and cross-functional planning sessions.
Maintain confidentiality and handle sensitive information with integrity and discretion.
Cross-Functional Collaboration:
Act as a communication bridge and liaison between the CEO and senior leadership teams, ensuring alignment and momentum.
Work closely with all department managers between the two sister companies, including operations, sales, marketing, HR, business development, and finance, to support the companies’ overall goals and objectives and support the CEO in leading the strategic initiative efforts to drive sustainable growth and market expansion.
Qualifications:
5+ years of experience in an executive assistant or strategic support role, working directly with a CEO or a C Suite Management team, in an aggressively growing company with multiple entities.
Proven ability to manage executive-level calendars and priorities in a fast-paced environment.
Strong written and verbal communication skills.
High emotional intelligence and a very professional demeanor.
A strong analytical mindset with complex problem-solving and critical thinking skills.
Self-starter with excellent time management, planning, and prioritization skills.
Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Adobe, DocuSign, and familiarity with CRM systems (such as HubSpot) and other project management tools or functional computer software tracking systems
Preferred Qualifications:
Exposure to the infrastructure, engineering, construction, or technology sectors.
Bachelor’s degree in Business Administration, Communications, or a related field.
Active Public Notary Certification is requested in this position (the company will provide the appropriate resources for the candidate to obtain this certification if one is not already in place)
Requested Work Schedule:
· Monday through Friday, from 9:00 AM to 5:00 PM, is the required work schedule for this position. (Must be present at the office during the standard operating hours of the business)
· Please note that this full-time position requires physical presence at the office and is not eligible for any remote work or flexible schedule due to this executive support role’s critical and sensitive nature.
Job Type: Full-time
Pay: $90,000.00 – $115,000.00 per year
Benefits:
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
8 hour shift
Experience:
Executive administrative support: 5 years (Preferred)
Work Location: In person
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Title: Athletic Administrative Assistant
Company: Pieper High School
Location: San Antonio, TX
