Overview
Author Personal Assistant Jobs in Remote at Bold Books Publishing
Shen Milsom & Wilke, LLC is seeking an organized, detail-oriented Administrative Assistant to join our New York City office team. The candidate will work closely with the office leadership, business developers, and technical staff. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. The ideal candidate will have enthusiasm, drive, and initiative, with an ability to multitask and manage time effectively. Strong written and organization skills and attention to detail are required. Must be a creative visionary and possess an exceptionally strong presence with polished communication and interpersonal skills.
RESPONSIBILITIES:
Provide support to all meetings, including the preparation of agendas, attendee lists, material packages, logistical support of meetings, and the recording and distribution of minutes.
Track follow-up items from meetings and work closely with senior leadership to ensure completion within an appropriate timeframe.
Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization.
Research, collect, and analyze information, and generally aid the senior leadership in ongoing projects and initiatives. Assists with proposals, research, or other client development requests.
Aid in the compilation, creation, and editing of reports and presentations.
Coordinates catering and logistics for meetings and company events.
Schedule both international and domestic travel
Maintain collegial and professional relationships with all SM&W offices and departments, members of the Board, and with all external parties and agencies.
Manage calendars, prioritizing inquiries, and troubleshooting conflicts to ensure effective engagements.
Work on special projects or related duties as assigned.
EXPERIENCE / KNOWLEDGE:
2-year degree or equivalent experience.
1-3 years of administrative and general office experience, A/E/C field preferred.
A self-starter with a proactive approach to day-to-day operations of office needs
Strong professional client service and telephone skills.
Conscientious and flexible, with a strong work ethic and team-player attitude.
Strong interpersonal skills and the ability to interact and communicate with C-suite external clients, Senior leadership, and other team members.
Ability to articulate clearly and concisely in both written and oral communication.
Ability to multitask and adapt to situations quickly.
Serves as an extension of senior leadership adapting to a culture of partnership, teamwork, results orientation, and professionalism.
Demonstrates proficiency with domestic and international travel arrangements.
Ability to adhere to confidentiality practices and guidelines.
Experience supporting multiple managers with calendar management, travel arrangements, and scheduling of meetings and events.
Proven proficiency in Microsoft Office Suite skill. Previous experience using Deltek Vantage is a plus.
Knowledge of InDesign, and/or Photoshop a plus, but not required.
CAREER ADVANCEMENT: Tremendous opportunities to grow within an organization that is among the most recognized, innovative, and trusted multidisciplinary consulting service firm in the world. We are a firm that values and respects our staff, fosters an environment that encourages learning and growth, and is committed to the success of our employees.
BENEFITS / WORK-LIFE BALANCE: At SM&W, we are as committed to enjoying life as we are to delivering best-in-class design. We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include:
Medical, Prescription, Dental, Vision insurance
$50K Employee Life and AD&D Insurance
Employee Assistance Program
Short- & Long-Term Disability Insurance buy-up options.
401(k) Retirement Plan
Flexible Spending Accounts
Commuter Benefits
Generous PTO days
Hybrid Work Schedule Program – 3 days in the office, 2 days remote
PROFESSIONAL DEVELOPMENT: We view our professional development programs as strategic investments in our future. As part of the firm’s commitment to licensure and professional development, SM&W offers training and professional development programs and incentives:
Professional Development Incentive
Mentoring Programs
SM&W University
CONTACT INFORMATION: For immediate consideration, please e-mail your resume and salary expectations to [email protected] Ref: NY AA
Annual Salary Range: $60k – $85K: Dependent on skills, experience, and region.
The range listed is just one component of your total compensation package for employees. Individual compensation decisions are based on several factors, including experience, level, skillset, and balancing internal equity relative to peers at the company. We recognize that the person we hire may be less experienced (or more senior) than this job description as posted. In these situations, the updated salary range will be communicated to you as a candidate.
Shen Milsom & Wilke, LLC is proud to be an equal-opportunity employer.
Title: Author Personal Assistant
Company: Bold Books Publishing
Location: Remote
