Overview
Back Office Jobs in Dubai, United Arab Emirates at FRAGRANCE SCIENCE
Title: Back Office
Company: FRAGRANCE SCIENCE
Location: Dubai, United Arab Emirates
Since 2004 in Fragrance Science we create, produce and export all over the world our fragrances for their application in detergents, home care products, cosmetics and fine perfumery. We are currently seeking for a highly-motivated Back Office professional for our Dubai office, ready to work within a rapidly growing organisation with the international and dynamic team.
BACK OFFICE – JOB DESCRIPTION
Provides executive and administrative support to the Front Office/ Sales Department adapting easily to its current needs and priorities
Assists in day-to-day sales activities, on request and under guidance of the Sales Coordinator performs back office tasks: accurately prepares projects, calculations, orders, commercial offers, sales contracts/ PI, always under supervision and on approval of sales executives or area sales managers who requested the material;
screens and channels incoming internal and external information (emails, phone calls), contacts with clients if needed.
Upon request of Area Sales Managers/ Sales Executives keeps management informed on the sales activities and operations by creating appropriate documents, reports, overviews, plans, forecasts and notes as needed.
Participates in organising of business meetings, visits and trips, prepares budgets and reports on expenses.
Leaise between internal departments of the headquarters in Barcelona, Spain (Regulatory, Logistics, Laboratory, Finance, Production, Quality Control, Marketing, Evaluation) to follow up with documents and current status of projects and orders
Manage corporate administrative tasks through AXS portal, deliver required documents to the appropriate authorities upon request, schedule appointments with notaries, banks, DDA office, handle employment visas and work permits
Requirements
Excellent English is a must. Arabic/other languages would be a plus.
3-5 years of experience in sales/ back office/ customer service tasks
Ability to work under pressure in a fast-paced environment and with tight deadlines
Multitasking
Advanced user of Microsoft Office, Excel
Meticulous attention to details
Team-work
Advanced user of AXS portal
Education
University degree in Business Administration, International Commerce or other related careers.
