Overview
Back Office Administrator Jobs in Taunton, MA at Canaan Fuels
Please see Special Instructions for more details.
Complete the online application and be prepared to attach required documents. For references, please include names and current contact information of three professional references. Successful candidates must pass a comprehensive background check, university judiciary review, and driving record audit.
Review of applications will begin immediately and continue until the position is filled. For full consideration, please apply by July 7, 2025.
Posting Details
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.
Position Information
Job Title
Executive Office Administrator
Applications Accepted From
Public: Open to the public
Special Instructions to Applicants
Complete the online application and be prepared to attach required documents. For references, please include names and current contact information of three professional references. Successful candidates must pass a comprehensive background check, university judiciary review, and driving record audit.
Review of applications will begin immediately and continue until the position is filled. For full consideration, please apply by July 7, 2025.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Posting Number
20166805S
Job Description
POSITION SUMMARY:
The Executive Office Administrator is responsible for supporting the operational and administrative functions of the Division of Enrollment Management and its leadership team. Reporting to the Director of Division Operations, the position provides executive-level administrative support, manages the daily operations of the division’s executive office, and facilitates effective communication and coordination across internal and external partners and stakeholders. This position requires strong organizational, communication, and decision-making skills; a high degree of discretion and professionalism; and the ability to anticipate needs, solve problems, and manage multiple priorities with accuracy, diplomacy, confidentiality, and tact.
KEY REPSONSIBILITIES:
Lead the day-to-day functions and operations of the division’s executive office, including internal office procedures, coordination of workflow, and ensuring a smooth and professional work environment. Maintain confidentiality protocols and respond efficiently to emerging needs and time-sensitive requests.
Oversee and strategically manage the Vice President’s schedule, ensuring alignment with business operations and long-term objectives. This includes evaluating the impact of scheduled activities on the Division’s operational goals and making strategic decisions about meeting participation and agenda-setting to maximize effectiveness. Proactively anticipate scheduling needs and effectively conserve time, soliciting and providing necessary information to ensure timely, thorough, and adequate preparation.
Lead special projects and coordinate communications that support the strategic goals of the Division. This includes not only managing logistics and coordinating resources but also facilitating the implementation of these initiatives, ensuring alignment with divisional priorities and the University’s strategic enrollment planning efforts. Support research, communications, report preparation, analysis, data collection and creative support for presentations and other materials to help the vice president tell the University’s enrollment story.
Represent the office in interactions with University stakeholders, partners, and visitors, handling inquiries, correspondence, and engagement on behalf of division leadership. Ensure communications are timely, accurate, and reflect the professional standards and priorities of the division. Ensures the confidentiality of all work product, conversations, and planning.
Minimum Qualifications
Bachelor’s degree is required by state date.
Equivalent experience may be substituted for bachelor’s degree.
Minimum of six years work experience.
Preferred Qualifications
Master’s degree.
Experience in an enrollment management field.
Department
Enrollment Management
Pay Rate
The Executive Office Administrator is mapped to Pay Grade CA&P 16 at OHIO, with a target hiring range of $44,592-$59,085. The exact starting salary for the selected candidate will be negotiable, commensurate with education and experience, and competitive in the field within the context of similarly situated positions at public universities nationally.
In addition to a competitive approach to salary, Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. Additional information is available at
Job Open Date
06/09/2025
Posting Close Date
Position will remain open until July 7, 2025.
Job Category
Administrative at-will appointment
Months
12 month
Planning Unit
Vice President Enrollment Management
Work Schedule
Monday – Friday from 8:00 a.m. to 5:00 p.m. Eastern (with an hour for lunch)
Flex-space and flex-time options may be available to promote a healthy balance of life and work.
Campus
Athens
Expected hours worked per week
40
Expected duration of assignment
On-going
Applicants may contact this person if they have questions about this position.
Jennifer Dillie, [email protected], 740.593.4102
Non-Discrimination Statement
Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.
Job Information
Employment Type
full-time regular
Job Family/Subfamily
Administrative Services-Generalist
Career Track & Level
IC 2
Pay Grade
CA&P|16|
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Clery Act Statistics
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Applicant Documents
Required Documents
Resume/Curriculum Vitae
Cover Letter
References
Optional Documents
Posting Specific Questions
Required fields are indicated with an asterisk (*).
* Please indicate your highest level of related work experience
No experience
Less than 6 years
At least 6 years, but less than 8 years
At least 8 years, but less than 10 years
10 years or more
* Please indicate the highest degree you have earned.
No degree
Associate’s degree
Bachelor’s degree
Bachelor’s degree with some graduate work
Master’s degree
Ph.D. or other terminal degree
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Title: Back Office Administrator
Company: Canaan Fuels
Location: Taunton, MA
