Overview
Back Office Assistant Jobs in Prague, Prague, Czechia at Bechtle
Title: Back Office Assistant
Company: Bechtle
Location: Prague, Prague, Czechia
Working Time:
Type: Full-time
Hours: 40 hours per week, hybrid model
Contract Duration: Fixed-term contract for one year, with the possibility of extension and potential for career growth.
Why Join Us?
You will be a key member of the team, directly impacting the daily experience of every employee in the Czech Republic and Germany. We offer a role with a modern work environment, and the opportunity to be part of a supportive, international backoffice community and responsibility for Prague HQ.
Responsibilities
- Onboarding & Offboarding: Manage the operational side of the employee lifecycle, ensuring new hires have everything they need on day one and that exit procedures are handled professionally.
- Hardware logistics: Responsible for the inventory, distribution, and collection of company hardware (Laptops, peripherals, etc.) for the CZ team.
- Office Management: Take full ownership of the CZ office environment, ensuring a safe, and welcoming workspace for all.
- Employee Point of Contact: Act as the first line of support for all employees regarding backoffice queries, office facilities, and general administrative needs.
- Invoice Management: Review, verify, and approve incoming invoices to ensure timely payments and accurate financial record-keeping.
- Vendor Coordination: Manage relationships with local office suppliers, maintenance services.
- Backoffice Operations: Support the Backoffice team with administrative tasks, documentation, and reporting.
- Attendance Reporting: Preparing and maintaining the monthly attendance reports for all employees, ensuring data accuracy for payroll and management review.
- Management Support: Support the manager with various tasks as needed. Assist in organizing company events and meetings.
Requirements
- Organizational Mastery: You can juggle multiple tasks without losing track of details.
- Reliability: High level of accountability in handling financial documents (invoices) and company assets (HW).
- Communication: Fluent in Czech, English and professional level of German to support an international team.
- Proactive Attitude: You see what needs to be done in the office before others do.
- Technical Literacy: Comfortable with internal systems, spreadsheets, and basic hardware troubleshooting.
- Proven experience in a relevant administrative role, such as Back Office Assistant or Office Assistant
- Proficiency in MS Office, particularly: MS Excel.
- Fluency in: Czech (C1), German (B2), English (B2) Language skills are a must.
Benefits
- Friendly and supportive work environment.
- Office refreshment onsite.
- Dog-friendly office.
- Pension contribution.
- Hardware and phone for personal use.
- Meal allowance.
- Multisport card contribution.
- Referral program.
- Hybrid work (Home Office)
- 25 days of vacation.
- 3 sick days & 2 personal days.
