Overview
Back-Up Admin Coordinator – Austin, TX Jobs in Austin, TX at Randalls
Campus: JCC, Johnson County Campus
Pay Classification: Starting minimum salary $34,685
FLSA Status: Non-Exempt
Department: The Student Experience
Reports To: Designated Dean or Director
Job Summary:
Provides administrative support to the assigned department and/or department lead. Coordinates the maintenance, organization, and administration of departmental functions, as designated
Minimum Required Education:
High School diploma or equivalent
Preferred: Associate’s degree or higher, or combination of experience and education that yields the required knowledge, skills, and abilities.
Preferred Experience:
2 to 5 years clerical, general office, or administrative support experience.
Work experience in secondary or higher education, preferably student services related area.
Required Abilities:
Ability to be detail-oriented.
Ability to set priorities, meet deadlines, and multi-task with minimal supervision.
Ability to work independently and as a member of a team.
Ability to communicate orally and in writing.
Ability to interact with all levels of the organization.
Ability to maintain confidentiality of all information.
Ability to operate a personal computer and other standard office equipment.
Working knowledge of Microsoft Office products including Word, Excel, and Outlook.
Ability to think critically and apply appropriate problem-solving skills.
Ability to articulate and support the values and standards of conduct of Hill College.
Ability to interpret and abide by the policies and procedures of Hill College.
Required Skills:
Demonstrated customer service skills.
Demonstrated clerical skills, including answering the phone, typing correspondence, scheduling appointments, and setting up and maintaining files.
Demonstrated initiative to engage in continuous learning of new concepts, skills, and experiences.
Demonstrated organization skills.
Demonstrated time-management skills
Required Knowledge:
Working knowledge of departmental mission and requirements.
Working knowledge of purchasing processes, procedures, and practices.
Working knowledge of the Hill College vision and mission.
Working knowledge of the Hill College ERP system.
Essential Job Functions
Performs general administrative support tasks including coordinating appointments. Answering the phone and directing calls to the appropriate resource, typing correspondence, filing and maintaining files, ordering and maintaining supplies, maintaining a calendar for daily events, and greeting visitors, faculty, staff and students.
Performs and assists in projects, services, and activities to assist the assigned department’s specific needs as they relate to the department.
Assists with the departmental budget, processes purchase requisitions and submits invoices for payment.
Assists with programs and meetings hosted by the department, the college, and/or student groups as needed.
Provides guidance to students requesting information about Hill College services and other educational tools.
Provides assistance to other departmental administration and staff as needed. ·
Submits support tickets as needed for the department and/or department lead.
Area Specific Job Functions:
Maintains and ensures promotional and informational materials are well-stocked and organized, providing an open and welcoming environment.
Maintains an up-to-date calendar of events/room usage for the department.
Assists with the distribution and data entry for the department or division (i.e. parking stickers, background forms)
Assists with the production and distribution of student and faculty/staff ID cards.
Other Information:
Security sensitive position.
Participates on institutional committees as assigned.
Weekend and evening work may be required during designated times.
May travel to other Hill College campuses or within the service area as needed.
Must have a valid Texas driver’s license.
Physical Requirements:
Sedentary/Light work; exerting up to 10 – 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
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Title: Back-Up Admin Coordinator – Austin, TX
Company: Randalls
Location: Austin, TX
