Overview
Back-Up Admin Coordinator – Houston, TX Jobs in Houston, TX at Randalls
Job description
Title: Secretary for the Co-CEO’s
Liberty Home Guard is the country’s fastest-growing and best-rated home warranty provider. We are seeking a proactive and detail-oriented Secretary to the co-CEOs to join our dynamic team. As the Secretary to the co-CEOs, you will be instrumental in ensuring the smooth and efficient operation of the executive office. This multifaceted role requires a proactive and detail-oriented professional who can seamlessly manage calendars, coordinate travel, facilitate effective communication, and provide comprehensive administrative support. You will play a vital role in maintaining confidentiality, managing priorities, and contributing to the success of special projects and initiatives.
Your duties and responsibilities include but are not limited to the following:
Calendar and Schedule Management:
Efficiently manage the calendars of both CEOs, coordinating appointments, meetings, and conferences.
Proactively anticipate and resolve scheduling conflicts to optimize the CEOs’ time effectively.
Travel Coordination:
Arrange seamless domestic and international travel, overseeing flights, accommodations, and ground transportation for both CEOs.
Prepare detailed travel itineraries, ensuring CEOs are well-prepared for all commitments.
Meeting Preparation and Follow-up:
Compile and distribute comprehensive meeting agendas, documents, and materials in advance.
Attend meetings, take meticulous minutes, and follow up on action items to ensure timely completion.
Communication and Liaison:
Act as a strategic liaison between the CEOs and internal team members, clients, and partners.
Foster effective communication and collaboration with staff at all organizational levels.
Task Prioritization:
Assist in prioritizing tasks and responsibilities, ensuring deadlines are met.
Proactively identify and address potential issues before they arise.
Project Management Support:
Assist in managing special projects, initiatives, and corporate events, coordinating efforts with team members to meet project deadlines.
Confidentiality and Sensitivity:
Maintain a high level of confidentiality regarding personal and professional matters.
Handle sensitive information discreetly and securely.
Record Keeping:
Keep and maintain accurate records of both paper and electronic correspondence on behalf of the CEOs.
Ensure efficient organization and accessibility of information.
Administrative Support:
Provide comprehensive administrative support to enhance the efficiency of the CEOs’ daily operations.
Liaise with other support staff to ensure smooth day-to-day operations.
Personal Errands:
Handle various personal tasks and errands, including shopping, appointments, and reservations.
Ensure a seamless balance between professional and personal commitments.
Initiative Tracking (Taskmaster)
Ensure timely follow-up and consistently update the principal on delegated tasks and initiatives.
Requirements:
Strong attention to detail and goal-oriented.
Strong analytical, decision-making, and problem-solving skills.
Excellent communication and presentation skills.
Ability to multitask, prioritize tasks, and manage time effectively.
Flexible, proactive, and self-motivated.
Take a proactive approach to learn and acquire management and leadership skills.
Predictable, reliable, and punctual attendance is an essential function of this job.
Pay rate: $45,000-$60,000
Job Type: Full-time
Pay: $45,000.00 – $60,000.00 per year
Benefits:
401(k)
Paid time off
Referral program
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Brooklyn, NY 11223 (Required)
Ability to Relocate:
Brooklyn, NY 11223: Relocate before starting work (Required)
Work Location: In person
Title: Back-Up Admin Coordinator – Houston, TX
Company: Randalls
Location: Houston, TX
