Overview
Badging and Telecommunications Coordinator (OFFICE SPECIALIST OPT. U2) UMP Jobs in Springfield, IL at State of Illinois
Job Summary
Professional Equestrian facility is seeking a part time office coordinator / bookkeeper. The ideal candidate will have experience in office administration and bookkeeping practices, with a focus on accuracy and efficiency.
Duties
With the use of QuickBooks, processing all accounts payable and receivable activities
Documenting financial transaction details and monitoring the transactions
Managing client accounts, including monthly Invoicing
Conduct regular reconciliations of accounts to ensure accuracy and resolve discrepancies.
Ensure that all financial records and transactions comply with relevant laws and regulations
Support Accountant with year end tax preparation reporting
Office support with document control, filing, mail and client email communications.
Coordinate hiring process, including screening candidates, scheduling interviews, and onboarding and offboarding staff via Homebase platform
Manage timesheets and weekly payroll, as well as required reporting
Requirements
Proven experience as an Administrative Assistant, Bookkeeper, or similar role
Proficiency in accounting software, preferably QuickBooks
Strong attention to detail and accuracy in data entry and record-keeping
Excellent problem solving, organizational and time management skills
Ability to prioritize tasks and manage multiple deadlines effectively
Strong communication skills, both written and verbal
Proficiency in Google Workspace/Gmail, Calendar, Drive, Docs, Sheets, Forms
Knowledge of basic accounting principles and practices
Associates or Bachelor degree preferred
Job Types: Part-time, Contract
Pay: $18.00 – $25.00 per hour
Expected hours: 10 – 15 per week
Benefits:
Flexible schedule
Schedule:
Monday to Friday
Work Location: In person
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Title: Badging and Telecommunications Coordinator (OFFICE SPECIALIST OPT. U2) UMP
Company: State of Illinois
Location: Springfield, IL
