Overview
Banquet Coordinator Jobs in San Diego, California, USA at Tommy Bahama
Overview
As a Banquet Coordinator at our expansive resort, you will play a vital role in supporting the successful execution of events across 295,000 sq. ft. of meeting and banquet space. Working alongside a team of over 100 banquet professionals, you will be responsible for administrative coordination, event logistics, and communication across departments to ensure seamless delivery of world-class service. This position requires strong organizational skills, exceptional attention to detail, and advanced experience with Excel and Google Docs.
Banquet or hospitality experience is highly preferred. Pay Rate $25.00 #towncountrysd
Responsibilities
Serve as the primary administrative support to the Banquet leadership team.
Create, update, and distribute daily and weekly event order documents, staff schedules, setup diagrams, and tracking logs.
Manage and maintain banquet reports, checklists, and staffing documentation using Excel and Google Docs.
Track and monitor event details (i.e., room sets, timelines, equipment needs) and communicate changes promptly to relevant teams.
Support with inventory tracking and ordering of supplies and banquet equipment.
Collaborate with Event Services, Culinary, Housekeeping, and Engineering to ensure accurate setup and smooth flow of operations.
Assist with onboarding documentation, timekeeping reviews, and employee communication.
Attend pre-convention and pre-shift meetings to support the operations team and clients.
Assist with payroll support, labor reports, and post-event reconciliation.
Provide exceptional service and professional communication in all guest and internal interactions.
Qualifications
Advanced proficiency in Excel and Google Docs is required.
2+ years of banquet, event operations, or hotel administrative experience preferred.
Knowledge of event orders, room setups, and banquet operations strongly desired.
Excellent organizational, communication, and multitasking skills.
Ability to maintain professionalism and confidentiality with sensitive information.
Experience with scheduling software and timekeeping platforms a plus (e.g., HotSOS, Kronos, etc.).
Strong attention to detail and ability to thrive in a fast-paced, high-volume environment.
Flexibility to work weekends, holidays, and early/late shifts as needed.
Physical Requirements:
Must be able to sit, stand, walk, and move around the property for extended periods.
Must be able to lift, push, and pull up to 30 lbs occasionally (event materials, binders, supplies).
Ability to climb stairs, bend, stoop, and reach to access storage and event setups.
Comfortable working in various indoor/outdoor event spaces in different weather conditions.
Must be able to work in a fast-paced environment, moving between administrative and on-floor support as needed.
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Title: Banquet Coordinator
Company: Tommy Bahama
Location: San Diego, California, USA
Category: Administrative/Clerical, Hospitality / Hotel / Catering
