Overview
Baywide Team Administrator Jobs in Torquay, England, United Kingdom at Torbay and South Devon NHS Foundation Trust
Title: Baywide Team Administrator
Company: Torbay and South Devon NHS Foundation Trust
Location: Torquay, England, United Kingdom
Join a vibrant and essential team providing comprehensive administrative and co-ordination support, reactive to the needs of a multi-disciplinary Baywide Health and Well-Being Team.
There will be an expectation for our Administrator to be highly motivated, flexible and multi-skilled with excellent organisational skills and good team player.
They will support a team of 200+ staff who provide Health and Well-Being support across Torbay covering a population of 134,500 people and around one-in-four of Torbay’s population are aged 65 years and over.
Provide comprehensive administrative support to the Health & Social Care Teams
Using the time keeping software to monitor and submit working time, annual leave, sickness, over-time etc
Maintain Electronic diaries, booking and re-scheduling appointments
Produce documents via copy and audio transcription, composing non routine letters.
Support and facilitate meetings through: sourcing suitable venues, recording of notes / minutes and distribution of associated paperwork. Follow up actions to include:
Minutes for Staff Meetings
Minutes for Safeguarding / Best Interest / Risk Management / Hospital Discharge and other ad hoc meetings
Review and update Patient / Client records on a Bespoke database ensuring accurate recording and retrieval of data.
General office duties to include dealing with the post (collections and outgoing), scanning / photocopying / laminating and associated tasks
Undertake Duty Admin/Go To role – first point of contact in the admin office
Covering other teams administrator as required
Maintain HR filing system both manual and electronic to include: supervision / appraisal paperwork, sickness forms, letters etc
Preparation of electronic paperwork for weekly Multidisciplinary Authorisation Panels
Ordering of stationery for the service
Dealing with IT Issues within the Teams and “trouble shooting” where possible
Support the Business Support Manager in the Health and Safety requirements for the building
Why Work With Us
You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.
We aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.
IMPORTANT INFORMATION
We reserve the right to close vacancies early if we receive a high volume of applications. Please apply promptly
Correspondence will be via Trac, text and email. Please check your email and Trac account regularly.
Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band
If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion
The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.
For further details / informal visits contact: Name: Alistair Kenworthy Job title: Admin Team Lead Email address: [email protected] Telephone number: 01803 219752
