Overview
Benefits Administrative Assistant Jobs in Toledo, OH at SSOE, Inc.
Description:
Job duties include, but are not limited to the following:
Office Organization: Maintain a clean and organized office space, including but not limited to managing supplies, equipment and inventory
Calendar Management: Schedule appointments, meetings, and conference calls, and coordinate with team members to ensure efficient use of time
Data Entry: Accurately input and maintain date in spreadsheets, databases, and various software applications
Communication: Handle incoming calls, emails and correspondence, and direct them to the appropriate team members
Document Handling: Create, edit, format and manage various documents, reports, and presentations
Filing and Record Keeping: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with document retention policies
Meeting Support: Assist in the preparation of materials for meetings, take minutes and distribute follow-up action items as directed
Travel Arrangements: Coordinate travel plans, including booking flights, hotels and transportation as needed
Customer Service: Provide exceptional customer service to internal and external stakeholders and visitors
Scanning & filing of client tax documents
Updating client information in firm systems
Assembling tax returns and financial statements for delivery to the client
Sort & distribute incoming mail; post outgoing mail, prepare FedEx & courier requests
Preparing client mailings
Providing interdepartmental support when needed
The ideal candidate for this position is someone who is organized with exceptional attention to detail & accuracy, is proficient in Microsoft Office suite of products, has well developed communication skills, and can adapt to, and prioritize, quickly changing requirements.
Requirements:
Qualifications and Skills:
Required:
High school diploma or equivalent
Proven experience as an administrative assistive or similar role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint and other office software
Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams)
Excellent organizational skills and the ability to prioritize tasks
Strong written and verbal communication skills
Attention to detail and accuracy
Adaptability and the ability to work in fast-paced environment
Professional demeanor and a customer-oriented approach
Discretion and the ability to handle confidential information with sensitivity
Preferred:
Associate’s degree or higher a plus
Experience with document management software or office management tools (e.g., Docusign, SafeSend)
Knowledge of basic accounting and budgeting principles
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Title: Benefits Administrative Assistant
Company: SSOE, Inc.
Location: Toledo, OH
