Overview
Bid & Contract Specialist II Jobs in Augusta – Georgia – USA at City Of Augusta GA
DESCRIPTION
Assist in the purchasing and procurement operations of the department regarding the sealed bids, Licenses, and E-Verify process to ensure proper procedures are adhered to. Process sealed Bids, Requests for Proposal, and Requests for Qualifications to include information relative to the specific Augusta, Georgia, Code that is applicable to that process. Under general direction, plan calendar and manages proper filing for the purchasing and procurement operation of the County.
The Procurement Department requires a wide variety of general duties and large volumes of complex and/or specialized items. Ensure adherence and compliance with regulatory guidelines within a centralized environment. Maintains detailed knowledge of Augusta, Georgia, Procurement Guidelines and applicable State law;
Federal law, researches new procedures, processes and technologies to increase the efficiency and effectiveness of the city’s purchasing system(s). Work with the team leader, the department director and other procurement professionals in making open market purchases and assisting user department staff and the general public.
PRINCIPAL DUTIES AND RESPONSIBILITIES
* Assists in developing and preparation of bid packages according to established procedures, professional standards and award orders to ensure proper written procedures are adhered to as it relates to sealed bid process, License requirements, and the E-Verify process.
* Receives and reviews bid specifications for the sealed bid process to include state and federal mandates. Monitors public bid openings to ensure compliance of Local, State and Federal Guidelines.
* Maintains detailed knowledge of Augusta, Georgia Procurement Guidelines and applicable state law and federal law, researches new procedures, processes, and technologies to increase the efficiency and effectiveness of the city’s purchasing system(s). Works with the team leader, the department director, and other procurement professionals in making open market purchases and assisting user department staff and the general public.
* Assists in preparation of mandatory pre-bid conferences. Observes mandatory pre-bid conferences and provide attendance sign in sheets to all attendees. Clocks in Bid/RFP/RFQ submittals, using the official time clock for the Department. Organizes bid submittals as received.
* Using standard outline, prepares notification of non-compliance letters to vendors. Drafts various internal documents and response letters such as response to protest letters and customer complaints or inquires. Prepares bid tabulation spreadsheets and issue appropriate addendums and or clarifications to Bid/RFP/RFQ specifications.
* Serves as a resource for vendors, taxpayers, colleagues, and contractors with requests for procurement information and municipal procedures. Assists colleagues on various projects.
* Prepares, updates, and maintains database of current and potential contractors.
MINIMUM REQUIREMENTS
Education:
Associate degree in Business, Accounting or related field of study or High School Diploma or G.E.D. based on experience.
Experience:
Two (2) years of experience with an Associate Degree or five (5) years of experience in procurement or administrative support functions such as, logistics, supply manager, or inventory within a government or a large organization with a High School Diploma or G.E.D.
Knowledge/Skills/Abilities:
* Knowledge of records management, administrative and office pract…
Title: Bid & Contract Specialist II
Company: City Of Augusta GA
Location: Augusta – Georgia – USA
Category: Administrative/Clerical, Supply Chain/Logistics
