Overview
Bilingual Corporate Services Coordinator Jobs in Toronto, Ontario, Canada at Stafflink
Job Description
As a Bilingual Corporate Services Coordinator, you will be responsible for providing support to candidates, clients, and the various Altis teams within, contributing to a seamless in-office or phone experience for our clients and candidates while providing
exceptional service
along the way. The expanded responsibilities in this position reflect a
diverse
and
dynamic
role that involves both front-facing tasks and behind-the-scenes administrative support.
It showcases the potential to handle a variety of tasks, ensuring the smooth operation of the office and
effective communication
with internal and external stakeholders. This is a hybrid role that requires working onsite a minimum of 4 days/week from our Toronto office, with potential to increase to working onsite 5 days/week in future if deemed necessary.
Roles and Responsibilities
Greeting and assisting visitors, creating a positive and professional first impression of Altis Managing the main office areas, ensuring it is tidy and well-organized
Supporting the coordination and scheduling of meeting rooms/venues for internal and external meetings and company events
Handling incoming and outgoing mail and packages
Ensuring office supplies are stocked and placing orders as needed
Collaborating with facilities management to address any office maintenance or repair needs
Serving as the primary point of contact for incoming calls, directing calls to the appropriate individuals or departments, as needed
Providing information to callers or routing them to the appropriate resources
Taking messages and ensuring timely communication to the intended recipients Special Projects and System Data Audits
Undertaking special projects as assigned, which may involve research, data analysis, or process improvement initiatives
Conducting regular audits of data systems to ensure accuracy and compliance with established standards
Generating reports summarizing audit findings
Candidate Follow-ups for Documentation
Communicating with job candidates to collect and ensure the completion of required documentation
Facilitating the onboarding process by following up on outstanding paperwork and guiding candidates through necessary procedures
Maintaining organized records of candidate documentation for reference and compliance purposes
Account Manager Follow-ups for Information
Supporting account managers by following up on requests for information or documentation
Liaising between Account Managers and other internal teams to gather necessary data and ensure timely responses
Maintaining clear and open lines of communication to facilitate efficient information flow Administrative Support to Security Team and Inbox
Assisting the security team with administrative tasks, such as scheduling and documentation
Managing and organizing the security team’s inbox, ensuring timely responses to inquiries
Coordinating with relevant departments to address security-related matters promptly
Supporting Health and Safety team with their inbox, inquiries, projects or administrative tasks
Qualifications and Skills
Minimum 2 years of experience working in an administrative capacity
Bilingual in French and English
Strong organizational skills and attention to detail.
You take pride in keeping a space clean and organized.
No two days are the same, and whatever the job, you are willing to step up to the challenge and help problem solve!
You have well-developed verbal and written communication skills to effectively communicate across all levels within and outside the organization.
Highly organized with strong attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
Tech savvy and familiar with Teams and MS Office
Must be able to work in a constantly changing environment.
Must love to be part of…
Title: Bilingual Corporate Services Coordinator
Company: Stafflink
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Data Entry, Admin Assistant)
