Overview
Bilingual Receptionist/Admin Assistant Jobs in Los Angeles, CA at First Priority Services
Position Description:
GHCDS Administrative Assistant is responsible for providing critical administrative support to the Head of School, Administrative Team and Board of Trustees at Good Hope Country Day School. Good Hope Country Day School is an independent Cambridge International school serving students from Nursery to 12th grade on the beautiful island of St. Croix, US Virgin Islands. GHCDS is a community where children and their learning are at the forefront. Each child is known, challenged to do their best, and supported in that pursuit. We believe that the best education of any child is achieved through a partnership between the school and the family, with the shared goal of helping students to become passionate life-long learners.
Accreditation:
Good Hope Country Day School is accredited by the Middle States Association of Colleges and Schools and is a member of the National Association of Independent Schools (NAIS).
Essential Responsibilities:
Administrative Support and Responsibilities
Provide highly sensitive support to the Head of School and Administrative team.
Complete all clerical tasks as requested by the Head of School and Administrative team.
Greets and receives all visitors and students entering the main office.
Answers all incoming calls and direct as needed.
Review and distribute phone messages.
Assist with incoming mail and distribution.
Update messages on the exterior Panthers welcome sign.
Receive tuition and other payments and write receipts.
Write tardy slips and assist with attendance as requested.
Processes documents by scanning, photocopying, emailing, shredding as required.
Repair or arrange repairs for copy machines and telephones.
Assist School Nurse and act in her capacity when she is away from her desk.
Perform other duties assigned by the Head of School and Administrative team.
Substitute Coordinator
Maintain the “Request for Leave” submissions.
Receive sick leave calls.
Secure substitute teachers.
Keep track and submit payroll for substitutes to the Director of Finance.
Coordinate with the Business Office on leave availability.
Secretary to the Board of Trustees
Coordinate with the Board Chair with materials and logistics for board meetings and retreats.
Record minutes of each Board Meeting.
Prepare, edit, and proofread letters, memos, and emails as requested.
Other Responsibilities
Adheres to the provisions of the GHCDS Employee Handbook.
Adheres to the high standards and the expectations of ethical behavior delineated by the National Association of Independent Schools’ Principles of Good Practice.
Serves as an ambassador to students, parents, employees, and other members of the school community.
Essential Job Requirements:
High School Diploma; some college coursework preferred.
Prefer at least three (3) years of experience as an office administrator, preferably in an educational setting.
Must have experience with a personal computer; including word processing, spreadsheets, and database software as well as phone; fax; calculator and copy machine.
Ability to function well in a team and be a good role model for students, parents, and school personnel.
Strong collaborative and communication skills; and strong organizational skills.
Flexible and can work with minimal supervision with integrity and good judgment.
Must be able to sit for prolonged periods of time at a desk and work on a computer.
Good Hope Country Day School is an equal opportunity employer
Job Type: Full-time
Pay: From $32,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
Administrative: 3 years (Preferred)
Location:
St Croix, VI (Required)
Work Location: In person
Title: Bilingual Receptionist/Admin Assistant
Company: First Priority Services
Location: Los Angeles, CA
