Overview
Billing Clerk / Administrative Assistant Jobs in Pleasanton, CA at Community Association Management (CAM)
Mission
At Only Co., we believe in cool people, cool projects, and action-oriented thinking. Your mission as our part-time Administrative Assistant is to keep our financial and administrative operations running seamlessly. From managing invoices to keeping our office organized, your work will ensure that Only Co. and its additional entrepreneurial ventures operate at their best.
Role Brief
Reports to: CFO
You are the organizational heartbeat of our company, ensuring smooth financial processes, efficient office operations, and strong administrative support. Your attention to detail and ability to prioritize, problem-solve, and execute tasks efficiently will be essential to our success. If you thrive in a fast-paced, creative environment and love keeping things running smoothly, this role is for you.
Who You Are:
Highly organized & detail-oriented – You love structure, accuracy, and efficiency.
Proactive & resourceful – You see what needs to be done and make it happen.
Financially savvy – You’re comfortable with numbers, QuickBooks Online, and financial processes.
A strong communicator – You use tools like Slack to keep the team informed and aligned.
A problem solver – You thrive in a fast-moving environment where you can find solutions and improve processes.
What You’ll Do:
Financial Support
Manage accounts payable (A/P) and accounts receivable (A/R) to ensure timely and accurate transactions.
Prepare and send invoices, track payments, and follow up on outstanding balances.
Maintain accurate financial records and assist with bookkeeping in QuickBooks Online.
Generate reports and support financial reconciliation.
Administrative & Office Management
Organize and maintain filing systems for financial and business records.
Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.
Assist with data entry, scheduling, and document organization to keep operations running efficiently.
Support day-to-day office management, such as ordering supplies and ensuring a productive workspace.
Use Slack for internal communication and task coordination.
Operational Support
Work on ad-hoc projects that support multiple business operations.
Adapt quickly to shifting priorities and ensure tasks are completed efficiently.
Maintain confidentiality and professionalism in handling financial and operational matters.
The Opportunity
This is more than an administrative role—it’s a chance to make a direct impact on a growing company. You’ll play a crucial role in keeping Only Co. running smoothly, gaining hands-on experience in finance, operations, and business management. If you’re looking for a dynamic, fast-paced environment where you can grow, contribute, and be an essential part of a creative team, we’d love to meet you.
Ready to bring your skills and energy to Only Co.? Apply today!
Job Type: Part-time
Pay: $25.00 per hour
Expected hours: 15 – 25 per week
Benefits:
Flexible schedule
Parental leave
Professional development assistance
Schedule:
Monday to Friday
Experience:
QuickBooks: 1 year (Preferred)
Ability to Commute:
Sheridan, WY 82801 (Required)
Work Location: In person
Show more
Title: Billing Clerk / Administrative Assistant
Company: Community Association Management (CAM)
Location: Pleasanton, CA
