Overview
Bookkeeper/Administrative Assistant Jobs in Marine City, MI at LinkSpec Group LLC
Position Summary
Perform a wide variety of responsible and complex administrative, secretarial and clerical duties in support of City Councilors and City Council Staff; provide information and assistance to the public regarding City Council policies and procedures.
This is an unclassified at-will position.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
Essential and Supplemental Functions
ESSENTIAL FUNCTIONS: (Essential functions may include, but are not limited to the functions listed below)
Primarily perform receptionist duties; screen office and telephone calls; provide front desk assistance and provide information; respond to and resolve complaints and requests for information; respond to public inquiries received from 311 call center tickets.
Coordinate meals or refreshments for a variety of meetings.
Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.
Manage and coordinate multiple calendars of activities, meetings and various events within the Council Services Office; coordinate activities with other divisions, the public and outside agencies.
Maintain detailed and accurate accounting records for Council Services; provide, create, and submit reports as required.
Perform basic bookkeeping/accounting duties.
Receive and respond to Inspection of Public Records Act (IPRA) requests; ensure compliance with IPRA requests is in accordance to State law.
Operate a variety of office equipment including copiers, facsimile machine and computer.
Maintain department filing, records and rosters; develop, implement and modify filing systems.
Conduct research related to assigned area of responsibility.
Assist in preparing large mailings and associated activities within assigned area.
SUPPLEMENTAL FUNCTIONS:
Participate in special projects as required.
May compose correspondence related to assigned responsibilities.
Perform related duties and responsibilities as required.
Minimum Education, Experience And Additional Requirements
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Associate’s degree from an accredited college or university in business or related field; and
Three (3) years of office administrative support experience.
ADDITIONAL REQUIREMENTS:
Possession of a valid New Mexico Driver’s License, or the ability to obtain by date of hire.
Possession of a City Operator’s Permit (COP) within 6 months from date of hire
Possession of a valid cash handling certification from City of Albuquerque within thirty (30) days from date of hire.
Required to work flexible hours, including evening meetings and occasional weekend hours.
Preferred Knowledge
Business letter writing and basic report preparation techniques
Office procedures, methods and computer equipment
Operational characteristics of applicable computer software programs
Principles and procedures of record keeping
Basic mathematical principles
Principles of purchasing
Principles and procedures of financial record keeping and reporting
English usage, spelling, grammar and punctuation
Preferred Skills & Abilities
Respond to requests and inquiries from the general public
Understand the organization and operation of the City of Albuquerque and of outside agencies as necessary to assume assigned responsibilities
Independently prepare correspondence and memoranda
Work varied work hours and days as needed
Type at a speed necessary for successful job performance
Work independently in the absence of supervision
Maintain confidential records and reports
Operate and use office equipment including a computer
Communicate clearly and concisely
Perform the essential functions of the job with or without reasonable accommodation
Establish and maintain effective working relationships with those contacted in the course of work
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Title: Bookkeeper/Administrative Assistant
Company: LinkSpec Group LLC
Location: Marine City, MI
