Overview
Bookkeeper/Administrative Assistant Jobs in Peabody, MA at Vestige Carpentry, LLC
Full Job Description
Job Overview:
Vestige Carpentry specializes in historic structural, repair, and restoration carpentry.
Office Manager/Bookkeeper will work to support day-to-day operations, record management, and organization. Excellent communication and interpersonal skills required. Ability to work in a demanding environment, capacity to understand, implement, and trouble shoot computer programs and hardware, as well as a willingness to work independently or as a team are essential to successfully fulfilling this position. This position is forward facing.
Responsibilities and Requirements:
Provide administrative support to the management team, including scheduling appointments, managing calendars, and making travel arrangements
Prepare and edit correspondence, reports, and presentations
Assist with the preparation of financial documents, including invoices, expense reports, and purchase orders
Perform general accounting tasks such as data entry, bookkeeping, and maintaining financial records
Conduct research and compile data for various projects and reports
Assist with the organization of meetings and events, including coordinating logistics and preparing meeting materials
Maintain office supplies inventory and place orders when necessary
Handle incoming calls and emails, directing inquiries to the appropriate person or department
Maintain confidentiality of sensitive information
Proven experience as an Administrative Assistant or similar role
Proficiency in QuickBooks
Familiarity with financial concepts such as general ledger reconciliation, bank reconciliation, financial report writing, account analysis, tax accounting, etc.
Excellent organizational skills with the ability to prioritize tasks effectively
Attention to detail and accuracy in data entry and record keeping
Strong written and verbal communication skills
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to work independently with minimal supervision
You may be involved in sales efforts by assisting in the preparation of bids and proposals for potential clients.
Responsible for managing the technology used by the company, such as project management software, databases, and other information systems. This will involve ensuring that the technology is up-to-date and that all users are trained on how to use it effectively.
You will need to facilitate the transfer of information between various stakeholders involved in the projects. This may include communicating with architects, engineers, contractors, and clients to ensure that everyone has the information they need to complete their tasks.
We offer competitive compensation based on experience. This is a great opportunity for someone looking to grow their career in a construction administrative role within a dynamic organization. If you meet the requirements above and are ready to take on this exciting challenge, please apply with your resume.
Job Type: Full-time
Pay: $22.00 – $27.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Flexible schedule
Paid time off
Paid training
Experience level:
3 years
Schedule:
8 hour shift
Day shift
Monday to Friday
Supplemental pay types:
Bonus opportunities
Commission pay
Performance bonus
Ability to Relocate:
Peabody, MA 01960: Relocate before starting work (Required)
Work Location: In person
Title: Bookkeeper/Administrative Assistant
Company: Vestige Carpentry, LLC
Location: Peabody, MA
Category:
