Overview
Bookkeeper/Administrative Assistant Jobs in Patterson, CA at Alpine Truss, LLC.
Summary
The Executive Assistant provides a wide variety of advanced strategic support and administrative services to the Criminal Courts Business Office. This position reports to the Business Manager and oversees the daily administrative functions providing a wide range of support including scheduling, budget entry, and purchasing, in a fast-paced, high profile, and dynamic environment. Relieves staff members of administrative detail and provides relation services with the general public, media, and other entities and agencies. Responsible for all phases of Criminal Courts Office including workflow, quality of work products, office personnel and staffing, and special events.
THIS POSTING MAY CLOSE AT ANY TIME ONCE A
SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED
Tarrant County employees enjoy superior health, retirement, and insurance benefits.
For more information, please click on the link below:
http://www.tarrantcounty.com/en/human-resources/employee-benefits.html
Essential Duties and Responsibilities
Receives and screens telephone calls, letters, and visitors and refers to appropriate person and/or takes messages as needed. Answers question’s and provides information to court support staff.
Prepares letters, e-mails, contracts and reports relating to activities, correspondence and special programs provided by department heads and judges.
Makes independent judgment calls in absence of department heads based on knowledge, experience, and office policy.
Gathers, reviews, edits, creates, and organizes material required for reports for Criminal Court Judges meetings. Assists with Court agenda items and posts notice of public meetings.
Provides administrative support related to timekeeping, payroll, purchasing, and budget, for Criminal Courts Office, Criminal County and District Courts, Magistrate Court, Specialty Courts, and Grand Jury.
Assists Business Manager with scheduling appointments and arrangements for meetings, conferences, and travel involving judges, department heads, and staff. Prepares expense reports for reimbursement.
Assists in preparing and monitoring departmental and District and Criminal Courts’ budgets.
Orders and processes all supplies and equipment for the department, Criminal Courts, and Diversion programs. Prepares and tracks check requests and requisitions.
Prepares and deposits monies received from specialty court programs. Enters appropriate information into SAP cash journal.
Trains all new administrative assistants hired for diversion programs and newly hired coordinators on SAP and access to court software.
Acts as backup to Administrative Assistants, as needed.
Provides administrative assistance to Judicial Staff Counsel as needed.
Performs all other related duties as assigned.
Knowledge, Skills, & Abilities:
Good communication skills.
Ability to handle multiple tasks and operate standard and automated office equipment.
Must possess strong organizational and office management skills.
Knowledge of personal computers, word processing, and spreadsheet software as well as of other office equipment.
Ability to communicate effectively verbally and in writing.
Must have broad knowledge of County policies and procedures required for handling requests for information and assistance.
Ability to deal effectively with elected officials, managers and employees, general public and media.
Ability to assume responsibility without direct supervision.
Ability to deal with confidential information regarding County and Criminal Court business.
Minimum Requirements
NOTE: You must fill out the work history and education sections of application to show you have years of experience/education as required by hiring department or be disqualified.
High School diploma or equivalent.
Four (4) full-time years of related work experience.
Physical Demands and Work Environment & Other Requirements
While performing the duties of this position, the incumbent is regularly required to bend, hear, keyboard, sit, stand, talk, work alone and with others, and work overtime.
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Title: Bookkeeper/Administrative Assistant
Company: Alpine Truss, LLC.
Location: Patterson, CA
