Overview
Branch Office Administrator Jobs in Gallatin, TN at Edward Jones
The Administrative Assistant supports the general operations of the Facilities and Maintenance department through a variety of clerical and organizational tasks. The Administrative Assistant is involved with keeping records, maintaining paperwork, scheduling meetings, and answering phones. The Administrative Assistant also performs special projects as requested.
ABOUT SENECA
Seneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.
Responsibilities:
Maintain department files.
Answer multiple phone lines, transfer calls, and record messages.
Photocopy, fax, and distribute incoming mail.
Maintain department purchase order requests.
Run periodic and special reports as directed by supervisor.
Prepare correspondence (letters, memos, protocols, conferences, etc.).
Maintain and update program documents and manuals.
Schedule and follow-up on projects and requests.
Document program meetings.
Qualifications:
Experience/education requirements:
Bachelor’s degree OR
Associate degree or equivalent + 1 years of applicable work experience OR
High school diploma/GED + 2 years of applicable work experience.
Applicable work experience includes any paid or unpaid experience in an administrative capacity requiring customer service, data entry, ability to prioritize multiple projects within strict deadlines, and/or coordination with multiple departments.
Experience with office management, daily operations, and electronic databases.
Strong computer skills; proficiency with Word and Excel.
Detail-oriented.
At least 21 years of age.
TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements.
Valid driver’s license, clean driving record, and insurability through Seneca Family of Agencies’ insurance policy.
Skills of an Ideal Candidate
Excellent phone skills.
Strong organizational and communication skills.
Strong writing and financial skills.
Schedule
Full-Time; Monday – Friday 9:00am – 5:00pm
Hybrid
Travel to Oakland office as needed.
Benefits
Starting at $25.46 – $27.96 per hour.
Actual salary dependent on creditable experience above the minimum qualifications.
Additional compensation upon passing bilingual proficiency exam.
Salary increases each year.
Seneca is a Public Service Loan Forgiveness certified employer.
Comprehensive benefits package:
Medical, dental, vision, chiropractic, acupuncture coverage
50% paid premiums for dependents
Long-term disability, family leave, and life insurance
403b Retirement Plan
Employer-paid Employee Assistance Plan
5 weeks of Paid Time off and 11 Paid Holidays.
Scholarship opportunities, ongoing training, and professional development opportunities.
Education
Preferred
Bachelor’s or better
Title: Branch Office Administrator
Company: Edward Jones
Location: Gallatin, TN
