Overview
Building Administrative Assistant Crossroads Middle School Jobs in Grand Rapids, MI at Northview Public Schools
We are hiring a sharp and dependable Receptionist and Administrative Coordinator to be the face of our facility and the first point of contact for visitors, employees, and executive leadership. This role combines front desk excellence with essential administrative functions, including vendor onboarding, basic purchasing, and support for expense and accounting workflows.
The right candidate will be polished and professional, with a proactive mindset, and comfortable managing sensitive information, tight schedules, and shifting priorities.
Key Responsibilities
Front Desk Operations
Greet all visitors, employees, contractors, and vendors in a professional and courteous manner.
Enforce site access procedures, maintain accurate visitor logs, and manage guest badges in compliance with corporate security protocols.
Answer and route calls, manage general inquiries, and handle mail and deliveries.
Maintain a clean, organized front lobby and common meeting areas.
Administrative & Executive Support
Prepare and reconcile executive team expense reports.
Support entry-level accounting tasks such as invoice logging, filing, and payment tracking.
Schedule meetings, coordinate catering, and assist with travel arrangements when needed.
Maintain confidentiality and discretion at all times.
Vendor & Purchasing Coordination
Assist with processing new vendor forms and documentation.
Collect and manage NDAs, W-9s, and insurance certificates as part of the vendor onboarding process.
Execute low-level purchasing tasks, including placing supply orders, submitting POs, and tracking shipments.
Qualifications
Previous experience in an administrative, receptionist, or front-office role preferred.
Comfortable with Microsoft Office Suite (Outlook, Excel, Word) and basic data entry.
Highly organized, detail-oriented, and able to prioritize effectively.
Strong interpersonal communication skills and a calm, confident presence.
Willingness to learn purchasing and light accounting systems—experience is a plus, not a requirement.
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Title: Building Administrative Assistant Crossroads Middle School
Company: Northview Public Schools
Location: Grand Rapids, MI
