Overview
Business Admin Executive Jobs in Petaling Jaya, Selangor, Malaysia at VireServe Sdn Bhd
Title: Business Admin Executive
Company: VireServe Sdn Bhd
Location: Petaling Jaya, Selangor, Malaysia
Company Description
VIRESERVE is an Information Security Managed Service Provider focusing on Data Security through our bespoke platform. We empower businesses through robust and resilient digital transformation.
Role Description
We are looking for a detail-oriented and proactive Business Administration Executive to support our day-to-day operations and ensure administrative efficiency across the organization. This role involves coordinating cross-departmental activities, managing documentation for grants and tenders, and maintaining well-organized records.
The ideal candidate is resourceful, highly organized, and capable of handling multiple responsibilities in a fast-paced environment.
Skill & Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience)
- At least 1 year of experience in business operations, project administration, or general admin support
- Strong organizational skills and attention to detail
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); knowledge of Google Workspace is an advantage
- Good communication and interpersonal skills
- Ability to manage multiple tasks, meet deadlines, and prioritize effectively
- A team player who can also work independently with minimal supervision
- Proactive problem-solving attitude and a willingness to learn
Responsibilities
- Assist in day-to-day business operations, including scheduling, coordination, and general administrative support
- Support the preparation of grant applications, including gathering documentation, filling forms, and following up on submissions
- Assist in sales support activities including (but not limited to) tender preparation, vendor registration, project listing & tracking.
- Conduct dataroom and document cleanup, ensuring file systems (physical and digital) are properly organized and up to date
- Assist in record filing and document management, both hardcopy and electronic
- Support in tracking deadlines, submissions, and deliverables across projects and administrative processes
- Help prepare business reports and presentations as required
- Assist in data entry and verification tasks for internal systems and databases
- Coordinate with various departments to gather information and ensure administrative compliance
- Participate in internal meetings and take meeting notes/minutes when required
- Provide general support to Finance, HR, or Sales teams as needed
Salary Range: RM2,500 – RM3,500
If you are highly organized, enjoy supporting business operations, and thrive in a dynamic environment, we would love to hear from you.
