Overview
Business Admin Specialist I Jobs in Gainesville, FL at University of Florida
Times Up Termite, Inc. dba Schafer Construction is more than just a company; we’re a community of passionate professionals with over 30 years of experience in the termite and construction industry. Known for our integrity, high standards, and strong reputation in the East Bay, we’re looking for an energetic and organized Admin Assistant/Receptionist to join our team. This is a fantastic opportunity to be part of a company that values its people and provides room for professional growth and development.
What We Offer:
Competitive Salary and benefits.
Stable, Long-Term Employment with a company that has stood the test of time.
Growth Opportunities: This role is not just about answering phones and scheduling appointments; it’s about learning and evolving. If you’re interested in marketing or customer relations, there are ample opportunities for you to gain experience and take on new responsibilities. You can transition into marketing, social media, content creation, and more as your skills develop.
Supportive Team Environment: Work alongside a team of motivated, friendly professionals who are always ready to help you succeed.
Training and Development: We encourage continuous learning and provide the tools you need to thrive in your role and beyond.
Job Responsibilities:
Answer incoming calls, assist clients with inquiries, and route calls to the correct department.
Schedule inspections and appointments to ensure a seamless client experience from start to finish.
Monitor client confirmations to ensure all appointments are confirmed and rescheduled as necessary.
Prepare daily itineraries and field sheets for our inspectors and project managers, ensuring everything is organized and on track.
Type and distribute termite inspection reports, Notice of Completion etc. to ensure accuracy and timeliness.
Perform a variety of administrative tasks, including filing, scanning, and managing office documents.
Assist office staff and inspectors with clerical tasks as needed.
Growth into Marketing: As you settle into your role, you’ll have the opportunity to take on marketing tasks like social media management, client communication, and more. If you’re passionate about marketing and eager to learn, this role can evolve into something that aligns with your career goals.
Ideal Candidate:
At least 1 year of administrative experience or a similar background.
Proficient with Microsoft Office (Word, Excel, Access, Outlook) and basic database programs.
Highly organized, detail-oriented, and able to juggle multiple tasks effectively.
Strong verbal and written communication skills – you’ll be the first point of contact for clients, so professionalism and a friendly demeanor are key.
Willingness to learn, adapt, and take on new challenges.
Interest in marketing and a desire to explore growth in that area is a plus.
Ability to maintain confidentiality and handle sensitive information with discretion.
A self-starter with a positive attitude who thrives in a fast-paced environment.
A team player who is eager to contribute and grow.
Someone who enjoys working with people and has excellent interpersonal skills.
A person who is looking for a long-term career with room to grow, both professionally and personally.
Job Type: Full-time
Pay: $21.00 – $23.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
No weekends
Education:
High school or equivalent (Preferred)
Experience:
Administrative: 1 year (Required)
Ability to Commute:
San Leandro, CA 94577 (Required)
Work Location: In person
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Title: Business Admin Specialist I
Company: University of Florida
Location: Gainesville, FL
