Overview
Business Administration Coordinator Jobs in Zagreb, Zagreb, Croatia at Swixx BioPharma
Title: Business Administration Coordinator
Company: Swixx BioPharma
Location: Zagreb, Zagreb, Croatia
Swixx Biopharma is a trusted commercial platform for international companies seeking an indirect operating model. We collaborate with some of the world’s most innovative pharmaceutical and biopharma companies to ensure patients have access to cutting-edge medicines, regardless of where they live. By providing a full suite of pharma services, we offer the expertise and capabilities of a multinational firm while maintaining a market-specific approach. For over a decade, our dedicated team is striving to make a meaningful impact on healthcare across Central and Eastern Europe, CIS/Eurasia, MENAT, and LATAM. Throughout our journey, our company has received numerous industry and business awards and is certified on several ISO standards.
Swixx’s recently published ESG strategy underscores our dedication to ethical business practices, environmental responsibility, and social impact. We are equally committed to upholding labor and human rights and fostering a diverse, inclusive, and equitable workplace, where every team member is valued and empowered to thrive.
For our Croatian operations, we are looking for a well-organized and self-driven professional to join us on the position of Business Administration Coordinator in Rare Diseases Business Unit.
YOUR ROLE
You will be involved in coordination and support of business processes as well as administration processes in the Company and with this contribute to further success and growth of Swixx Biopharma in Croatia. Your key role will be to support the team in reaching their objectives.
- Manage all marketing and medical events from end to end ensuring high quality and customer satisfaction
- Manage all incoming / outcoming documentation for the business unit
- Collaborate closely with business colleagues to support them on other day to day activities
- Support colleagues in organization of events, meetings, business travel
- Support colleagues in process of promotional/medical events
- Communicate with customers, vendors and partners
- Create purchase requests and follow up on invoices and payments
- Prepare reports and analyses upon request
ESSENTIAL REQUIREMENTS
Education
- University degree is a plus
Experience
- At least 2 years of experience on a similar administrative position, preferrable in a multinational company
Knowledge
- Very good knowledge of English
- Excellent proficiency in MS Office (Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, SharePoint)
Skills
- Proficiency in data handling and reporting
- Excellent administrative capabilities, including calendar management, travel coordination, and document handling
- Adaptability and flexibility in a fast-paced, evolving business environment
- Strong communication and stakeholder management skills, with the ability to collaborate effectively across departments
WHAT YOU GET IN RETURN
- Opportunity to contribute & learn in customer-oriented & dynamic environment
- Supportive and collaborative team environment that values collaboration, accountability, and knowledge sharing
- Continuous learning through on-the-job experience and internal knowledge exchange
- Experience in a fast-growing international pharmaceutical company
Sounds appealing? Please get in touch with us by submitting your application to address: [email protected] not later than 24th of May 2026.
Only short-listed candidates covering the key qualification requirements will be contacted.
All applications will be treated confidentially and in compliance with GDPR rules.
Should you apply for the vacant position by sending your CV and other relevant information, you agree that Swixx Biopharma will process your personal data for its recruitment purposes. Swixx Biopharma will not keep your personal data for a period longer than required to perform the recruitment process for a specific vacant position, unless you explicit consent to keep your personal data in our database. We will not contact your previous or current employer without your explicit consent. More information about candidates’ personal data processing can be found in www.swixxbiopharma.com
