Overview
Business Administration Manager Jobs in Pasadena, California, USA at Vicinia
Vicinia is revolutionizing enterprise navigation with cutting-edge Digital Twin Navigation Software. Based in Pasadena, CA, our AI-powered solutions integrate mobility management, way finding, and asset tracking across corporate campuses, hospitals, and airports. By leveraging real-time analytics, we help organizations enhance user experiences, streamline operations, and drive efficiency.
Join our fast-paced, high-growth startup where adaptability, grit, and ownership fuel success.
Job Summary
We seek a proactive and highly organized Business Administrator to oversee daily operations, support sales and marketing, and ensure smooth back-office functions. This role requires quick thinking, problem-solving, and ownership in a fast-moving environment.
The ideal candidate has exceptional communication skills, expert-level proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams), and thrives under pressure. This isn’t just an administrative role—it’s an opportunity to drive impact and growth.
Key Responsibilities
Administrative Support
Manage executive schedules, coordinate meetings, and handle office logistics.
Oversee back-office tasks: data entry, document prep, and record-keeping.
Handle travel planning, event coordination, and office supply management.
Assist sales with order processing, CRM management, and customer inquiries.
Generate sales reports and performance metrics.
Support outreach via calls, email follow-ups, and prospecting research.
Marketing & Event Coordination
Execute outreach campaigns, email marketing, and social media efforts.
Organize trade show participation and exhibition logistics.
Assist in developing marketing materials, presentations, and proposals.
Financial Oversight & Operations
Monitor budgets, track expenses, and analyze financial data.
Handle invoice processing, vendor coordination, and payment approvals.
Partner with leadership, sales, and marketing to optimize efficiency and growth.
Solve operational challenges with resilience and a problem-solving mindset.
Qualifications
Bachelor’s degree in Business Administration, Marketing, or related field is a plus.
3+ years of experience in business administration, sales, or marketing.
Proactive, adaptable, and resilient—thrives in a fast-paced startup.
Strong problem-solving, common sense, and quick decision-making skills.
Expert in Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
Exceptional verbal and written communication skills.
Event planning/coordination experience is a plus.
A collaborative, high-energy startup culture where grit is valued.
Ready to make an impact? Apply now and be part of Vicinia’s digital transformation!
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Project Management and Information Technology
Industries:
Technology, Information and Internet
#J-18808-Ljbffr
Title: Business Administration Manager
Company: Vicinia
Location: Pasadena, California, USA
Category: Administrative/Clerical (Business Administration, Office Administrator/ Coordinator), Business (Business Administration, Office Administrator/ Coordinator)
