Overview
Business Administration Manager Jobs in New York, New York, USA at Eden Recruitment Ltd
Location: New York
This range is provided by Eden Recruitment Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$/yr – $/yr
Dynamic Private Equity firm based in Mid-Town has an exciting opportunity for an Administration Manager to join on a 6 month FTC, 4 days in the office Friday from home! Candidates must be immediately available and have managed a team of Executive Assistants.
This role will encompass managing an Executive EA Team as well as the office management. The ideal candidate should be a leader with exceptional people and communication skills, able to build trusted relationships quickly and operate with a collaborative working style.
We are looking for someone with a deep understanding of the role of the Executive Assistant, able to proactively anticipate needs of the team and manage any matters as they arise. They will act with empathy and be motivated to support the individuals under their management with their responsibilities, challenges, and professional growth.
Responsibilities
Day-to-day management of the team (15 EA’s), resolving any operational issues as they arise.
Efficient and effective utilisation of the team and resource planning, to guarantee first class support is always provided to the Executives; maintain strong visibility and understanding of workloads and priorities, reviewing and balancing allocations.
Proactive approach to building excellent relationships with Executives, regularly obtaining feedback on individual Executive Support and function in NYC.
Performance management, including conducting appraisals bi-annually and supporting promotion and performance improvement processes; understand and implement ES Development Structure.
Headcount planning for team growth; identifying future value add in the business through headcount and operational excellence.
Recruitment, management, and induction process for new staff into the teams.
Office & FoH Management
Working with the Global Facilities & Premises Manager to oversee and maintain office policies and procedures.
Line management of FoH team made up of two receptionists and one catering assistant.
Oversee staff interactions and respond to their queries on office management issues.
Assist with onboarding new joiners, making sure they are fully equipped to work in office and at home.
Ensure vendor invoices are processed in SAP Concur on a timely basis.
Responsible for overseeing budgets and coordinating the organisation of local office events.
Experience & Knowledge
Higher education desirable.
Minimum 5 years’ experience in Leadership positions, with project, office, and people management elements, and evidence of success.
Experience ideally gained in Private Equity, Financial Services Industry, or similar fast-paced environment.
Experience taking a leading position in business operational projects and events.
Excellent people management experience, including all aspects of performance management; midyear/year end reviews, onboarding, training, and exits.
Experience of owning and managing projects, setting up systems and procedures, and proactively anticipating issues or potential conflicts.
Collaborative working style, sharp intuition & interpersonal skills – ability to build trusted relationships quickly.
Resilient, flexible and can handle change and ambiguity with positivity.
Confident with managing up to senior stakeholders, exercising diplomacy and tact.
Proficiency in MS Office, with intermediate knowledge of Outlook, PowerPoint, Word and Teams.
Desirable, but not essential: working knowledge of Concur and Deal Cloud.
Seniority level
Not Applicable
Employment type
Contract
Job function
Management and Administrative
Industries
Venture Capital and Private Equity Principals, Investment Banking, and Investment Management
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Title: Business Administration Manager
Company: Eden Recruitment Ltd
Location: New York, New York, USA
Category: Management (Administrative Management, Program / Project Manager), Administrative/Clerical (Administrative Management)
