Overview
Business Administrator II Jobs in Rochester, NY at University of Rochester
Job Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail. The ideal candidate will be proficient in office management and possess a solid understanding of various administrative tools and Excel, word. outlook software, including and Google Suite.
Responsibilities
Provide executive administrative support, to President and SVP‘s managing the schedules and communications of senior executives.
Maintain Outlook Calendar for scheduling meetings, appointments, and events efficiently.
Handle phone etiquette with professionalism, ensuring all calls are managed effectively.
Assist in clerical tasks such as filing, data entry, and maintaining organized records.
Coordinate event planning for internal and external meetings, including logistics and materials preparation.
Utilize for basic financial tracking and reporting as needed.
Manage documents through DocuSign for electronic signatures and approvals.
Collaborate with other departments to ensure seamless operations within the organization.
Qualifications
Proven experience in office management or administrative support roles.
Strong proficiency in Google Suite applications (Docs, Sheets, Slides) and Microsoft Office (especially Outlook).
Familiarity with QuickBooks is preferred but not mandatory.
Excellent phone etiquette and interpersonal skills to interact with clients and team members effectively.
Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
Experience in event planning is a plus, showcasing the ability to manage multiple projects simultaneously.
Detail-oriented mindset with strong clerical skills for accurate record keeping.
If you are a motivated individual who thrives in a dynamic environment and is eager to contribute to our team’s success, we encourage you to apply for this exciting opportunity as an Executive Administrative Assistant.
Job Type: Full-time
Pay: $29.92 – $31.80 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Business Administrator II
Company: University of Rochester
Location: Rochester, NY
