Overview
Business Office Coordinator – Hudsonville Office Jobs in Hudsonville, MI at Trinity Health Michigan
Job Description: Office Coordinator
Reports To: VP of Operations/CEO
This is a Full-Time Position
POSITION SUMMARY: The Office Coordinator will work primarily at the direction of Administrative Managerial Staff. This role requires a high level of tact and integrity due to extensive contact with all levels of employees and regular exposure to confidential information. This job will require receptionist duties in addition to data input on clients and acting to support of agency’s flow of day-to-day operations. Attention to detail, customer service skills, and knowledge of 12-step recovery and addiction treatment is required.
To perform this job successfully, an individual should be proficient with the following Microsoft Office applications and skills:
Outlook, Word, Excel, and PowerPoint. One must possess the ability to operate equipment such as a copier, fax machine, printer, and calculator. Proficient typing skills, knowledge of math formulas using Excel, and keeping accurate statistical data are required. Reasoning ability for efficient use of computer applications and determining what information is required for decision-makers is essential to this role.
DUTIES INCLUDE:
Schedule and set-up for meetings and groups
Prepare agendas and presentation materials
Answer phones and take messages pleasantly and accurately
Assist with mailing and mail distribution and opens, sorts, and prioritizes mail for appropriate follow-up
Provides clerical support for special projects, committees, in-services and Community events
Maintain supplies, requisitions supplies, and vendors orders against requisitions
Maintained office equipment, and reported issues to the VP of Operations.
Create and maintain client billing files
Assist the billing department in creating invoices and other tasks as assigned
Assist clinical, operations, and billing teams in managing group rosters and scheduled absences
Maintains maintenance and inspection records, schedules and coordinates all required inspections.
All other duties as assigned
JOB QUALIFICATIONS:
A high school diploma or general education degree (GED) is preferred
Minimum of one year of administrative/clerical/secretarial experience is preferred.
Must be able to speak and write in fluent English, bi-lingual skills are a plus
Must be professional and have excellent customer service skills and familiarity with the demands and challenges of the chemically dependent population
Must have proven experience in a fast-paced office environment and ability to multi-task and prioritize tasks
Must be able to sort, file, copy, and organize client documentation and insurance information/billing.
This job requires lifting as much as 30 lbs, the ability to sit for long periods of time, and the ability to assist clients with infirmities such as walking, writing impairments, or limited comprehension.
Ability to adhere to and support the Mission, Vision, and Values of Northern Illinois Recovery.
This job requires possession of a valid driver’s license.
Job Type: Full-time
Pay: $35,000.00 – $45,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Business Office Coordinator – Hudsonville Office
Company: Trinity Health Michigan
Location: Hudsonville, MI
