Overview
Business Office Manager Jobs in Alpine, WY at Lincoln Uinta Child Development Association
Full Job Description
Requirements:
– High School Diploma
– Excellent interpersonal and communication skills
– Computer proficiency
– Strong organizational skills
– Ability to take direction from certified staff
– Detail-oriented with the ability to maintain detailed and accurate files and records
– Flexibility and adherence to the policy and philosophy of LUCDA
-Consistent attendance record
Responsibilities:
1. Answering the Telephone:
– Respond to all incoming calls courteously and professionally.
– Collect comprehensive information on calls not directly transferred to staff.
– Complete parent interview forms for new referrals, including referral dates.
– Date all telephone messages and pass on information to classroom and itinerant staff promptly.
2. Organizing, Operating, and Maintaining the Office Space:
– Set up the office space for easy and efficient operation.
– Ensure files are accessible, organized, and clearly labeled.
– Keep children’s records in locked cabinets, with access restricted to authorized staff.
– Re-file all pulled files daily and maintain a clutter-free office space.
– Ensure adequate supplies are neatly stored for easy access.
– Maintain tidy bulletin boards with current and relevant information related to center operation.
3. Collecting, Organizing, and Maintaining Data:
– Gather data and generate reports as requested.
– Prepare clear, concise, and complete reports required by Head Start, DD programs, or the Regional Office.
– File information logically for access by appropriate staff.
– Keep an adequate supply of required forms for program and center operation.
– Prepare screening materials, confirm appointments, compile screening folders, and perform intake duties as required.
4. Generating Parent Notices and Newsletters:
– Compose notices and newsletters for parents based on teacher drafts.
– Copy and collate program materials for distribution to parents and the public.
– Ensure all handouts and information distributed are professional in content and appearance.
5. Collecting Parent Fees, Maintaining Financial Records, and Tracking Petty Cash:
– Handle petty cash, staff vouchers, grocery receipts, and designated banking and postal duties.
– Provide financial information to the Regional Office regularly.
– Maintain accurate records of parent fees and provide written notice to parents for past due fees.
– Keep accurate staff attendance records, noting planned absences and sick days.
6. Maintaining Updated Inventory:
– Enter new materials into inventory and delete discarded or transferred items.
– Ensure accurate inventory records are maintained at all times.
7. Additional Duties:
– Assist with special projects, occasional travel, and attendance at regional in-service meetings and technical trainings as required.
Job Type: Full-time
Pay: $16.71 – $19.10 per hour
Expected hours: 35 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Day shift
Monday to Friday
Work Location: In person
Title: Business Office Manager
Company: Lincoln Uinta Child Development Association
Location: Alpine, WY
Category:
