Overview
Business Services Coordinator Jobs in Baton Rouge, LA at CBRE
Overview:
Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we’re the right company for you. Full health care coverage, a generous 401(k), and a month of annual paid time off are some of our amazing Company benefits. Our Company culture will make you feel right at home.
The Administrative Assistant is primarily responsible for project coordination, preparing and finalizing correspondence, processing invoices, coordinating with Doyon Utilities headquarters, special projects and file management.
Hourly Rate: $32.20 – $33.27 DOE
This is an in-person position located in Joint Base Elmendorf-Richardson, Anchorage, Alaska.
What you will do
Provide administrative support to the JBER management team and communicate effectively with management, government representatives, and Doyon Utilities personnel.
Compose and prepare confidential correspondence, research, assist with the preparation of reports and other complex documents in accordance with the Utility Privatization contract, CDRL reporting, State, and federal guidelines.
Answer and screen incoming and outgoing calls and correspondence; respond independently when possible and take/relay incoming messages and place outgoing calls, as needed.
Assist human resources as required to include the preparation of sensitive personnel documents as directed by the supervisor and assist employees with enrollment and questions related to benefit programs.
Arrange meetings and attend meetings as needed to take meeting minutes.
Create and/or maintain detailed database programs, i.e., maintenance management program and spreadsheet files.
Work in coordination with Doyon Utilities Headquarters to plan meetings or events at their respective site.
Provide records management assistance and maintain active, retired and archived filing systems.
Input purchase requisitions into computerized purchasing system for appropriate approval, collect related purchasing documentation in support of invoices, and coding of receipts.
Ensure submission of employee timecards and accountability of time against published schedule of jobs assigned to the installation.
Gathers and enters information for Monthly Reporting.
Coordinate gate access with contractors and the military.
Conditions of Employment
Must pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities. Must have a valid driver’s license issued by the State of Alaska. Must be eligible to work on a military installation in Alaska. Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives.
Qualifications
High School Diploma or equivalent Required
Associate’s Degree in business and/or computer science Preferred
4 years of progressive advancement in a professional office environment. Required
Proficient in the use of Microsoft Office Suites.
Ability to work independently regarding daily activities.
Strong written and verbal communication skills.
Must have excellent customer service and project organization skills.
Ability to multitask in a fast-paced environment.
Knowledge of office machines including fax, copier, computer workstations, telephone system, voice mail systems.
Problem solving skills in order to identify and resolve problems in a timely manner and gathers and analyzes information skillfully.
Ability to maintain strict confidentiality.
Reasonable Accommodation
Doyon Utilities will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. Accommodation requests should be made, in writing to the Human Resources Department.
EEO
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO Know Your Rights poster is available at Know Your Rights (eeoc.gov) For questions on the job posting contact 907-455-1500.
Physical Demands
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Standing – Occasionally
Walking – Occasionally
Sitting – Constantly
Lifting – Rarely
Carrying – Rarely
Pushing – Rarely
Pulling – Rarely
Climbing – Rarely
Balancing – Rarely
Stooping – Rarely
Kneeling – Rarely
Crouching – Rarely
Crawling – Rarely
Reaching – Rarely
Handling – Occasionally
Grasping – Occasionally
Feeling – Rarely
Talking – Constantly
Hearing – Constantly
Repetitive Motions – Frequently
Eye/Hand/Foot Coordination – Frequently
Working Conditions
Extreme cold – Occasionally
Extreme heat – Occasionally
Humidity – Occasionally
Wet – Occasionally
Noise – Frequently
Hazards – Frequently
Temperature Change – Occasionally
Atmospheric Conditions – Rarely
Vibration – Frequently
Doyon Utilities is committed to delivering safe and resilient utility services with an emphasis on reliability and efficiency. Our employees are committed professionals in their fields and passionate about what they do and the customers they serve: the United States Military. Inherent in our mission is modernizing facilities; employing best utility practices that reflect leading industry standards; and operating as vigilant stewards of the environment while ensuring the health and safety of our workforce and our customers.
Preference Statement: Doyon Utilities grants a preference to qualified Doyon, Limited shareholders in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.
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Title: Business Services Coordinator
Company: CBRE
Location: Baton Rouge, LA
